Clearing & Commercial Bills Senior Officer

Generic Responsibilities

• Handle the process cycle for the clearing sessions and carry out the activities of clearing, trade bills and post-dated cheques beside collection cheques processes.
• Assist in improving the efficiency and effectiveness of office workflow.
• Act as a checker and participate in team evaluation and provide feedback (if required).
• Participate in reporting RSCA quarter sample.
• Provide periodical analytical reports according to identified time

Key Responsibilities

• Handle receiving and scanning mails from the branches on the computer system.
• Handle the received post-dated, processed and returned cheques and commercial bills from branches through agreed mail.
• Handle printing and delivering collection forms for outward bills upon maturity to ensure sending bills to proper destinations on the right time.
• Handle the execution of the inward bills upon maturity and outward commercial bills through different settlements tools (cash, ACH messages and Bank Drafts).
• Review the daily journal for all financial transactions for Trade Bills and Post-dated Cheques in order to ensure proper posting and apply the required controls.
• Check the names of the cheque beneficiary in order to ensure that the name of the beneficiary does not appear on the identified blacklist.
• Review settlements for outward bills through different settlements ways (cash, ACH messages and Bank Drafts) in order to ensure crediting client accounts with proper amounts.
• Handle any errors with the cheques withdrawn in the bank during the auditing process and provide solutions.
• Prepare, update and monitor the Drawing Power positions for the clients’ granted facilities against PDC cheques before sending to the Corporate Operations.
• Handle the unpaid rejected cheques in both incoming and outgoing cheques.
• Enhance the level of authentication and prevent any kind of fraud through matching the customer's signature with bank's approved signature.
• Handle dispatching the electronic file containing data of cheques drawn on local banks to CBE clearing house for collection as well as the commercial bills upon maturities to be sent to correspondents.
• Handle the reconciliation of all FCY cheques with the related correspondent accounts and GLs in coordination with the internal control department.
• Monitor the cheques of the NPL clients that are deposited at our custody in order to ensure proper handling for the critical situation concerning those clients.
• Review the daily batches for all manual and automated transactions as per processor before delivering to the team leader.
• Handle the preparation of semi-annual reports of “Exhibit of CPs on hand consolidated” for inventory numbers on bills deposited in the Bank’s treasury.
• Handle the preparation of daily MIS for the dash board data and the monthly reconciliation.
• Participate in the related UAT testing and review the results to ensure correct implementation.
• Handle received complaints in cooperation with Consumer Rights Protection – Compliance & Governance – in accordance with the policies and procedures and identified SLA.
• Any other assigned tasks.

Minimum Qualifications

• Bachelor degree

Minimum Experience:

• 3+ years of relevant experience, preferably banking

Job-Specific Knowledge & Skills:

• Good knowledge of Bank functions, responsibilities & processes
• Very good analytical skills
• Very good presentation and negotiation skills
• Excellent command of MS Office (Word, Excel)