Clerical Admin

Clerical Administrator

Company: A-Better Heat & Air Conditioning
Location: Oklahoma, USA
Employment Type: Full-Time
Salary: $29.00 - $43.00 USD per hour

Job Overview

A-Better Heat & Air Conditioning, a trusted Oklahoma-based contractor with over 40 years of industry experience, is seeking a diligent and organised Clerical Administrator to join our dedicated team. We are renowned for our expertise in providing high-quality heating, ventilation, and air conditioning solutions, from central air units to ductless mini-splits. The successful candidate will be a vital part of our office operations, providing essential support to our technicians and management to ensure the seamless delivery of services to our valued customers. This is an excellent opportunity for a professional administrator to thrive in a stable and reputable company.

Responsibilities

As a Clerical Administrator, you will be responsible for a variety of tasks that are crucial to our daily operations. Your key duties will include:
• Handling incoming customer enquiries via phone and email in a professional and courteous manner.
• Scheduling service appointments, managing calendars, and efficiently dispatching our certified technicians.
• Maintaining organised and accurate company records, including customer files and service histories.
• Performing data entry, preparing reports, and managing general office correspondence.
• Assisting with the preparation of invoices, processing payments, and supporting basic bookkeeping functions.
• Ordering office supplies and ensuring the office environment remains well-stocked and organised.
• Providing comprehensive administrative support to the wider team to enhance operational efficiency.

Qualifications

We are looking for an individual with a strong administrative background and excellent interpersonal skills. The ideal candidate will possess the following:
• Proven experience in a clerical or administrative role.
• Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.
• Strong verbal and written communication skills with a professional telephone manner.
• Proficiency in the Microsoft Office Suite, particularly Word, Excel, and Outlook.
• A high level of attention to detail and a commitment to accuracy.
• The ability to work both independently and collaboratively as part of a close-knit team.
• (Desirable) Previous experience within the HVAC, construction, or a similar trade-based industry.

Benefits

At A-Better Heat & Air Conditioning, we believe in rewarding our employees for their hard work and dedication. We offer a competitive package that includes:
• A highly competitive hourly wage.
• A supportive, friendly, and professional work environment.
• The opportunity to be part of a well-established company with a strong reputation.
• Opportunities for professional growth and development.