Clerical Assistant

Job Overview
We are seeking a dynamic and detail-oriented Clerical Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and organizational skills will help create an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a professional and positive workplace culture.

Responsibilities

• Serve as the front desk ambassador, greeting visitors and managing inquiries with professionalism and warmth
• Operate multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
• Manage scheduling tasks such as calendar management and appointment setting for staff members
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure document integrity
• Utilize computer skills across platforms including Microsoft Office, Google Workspace, and Sage for various administrative tasks
• Support office management activities such as supply inventory, mail handling, and basic bookkeeping functions
• Provide excellent customer service by assisting clients, vendors, and team members promptly and efficiently

Qualifications

• Proven office experience with strong clerical skills including filing, data entry, and document proofreading
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with Sage or similar bookkeeping software is a plus
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong communication skills, including phone etiquette; bilingual abilities are highly desirable
• Demonstrated ability to manage time efficiently while handling multiple responsibilities simultaneously

Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on providing exceptional support in a professional setting. This is more than just an administrative role — it’s an opportunity to grow your career in office management while making a meaningful impact every day.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person