Clerical Assistant

Job Overview
We are seeking a dynamic and detail-oriented Clerical Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and organizational skills will help create an efficient, welcoming environment where everyone feels valued. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls efficiently and route messages accurately
• Perform data entry tasks using software such as QuickBooks, Microsoft Office, and Google Workspace to maintain accurate records
• Organize and file documents systematically, including digital files and physical paperwork, ensuring easy retrieval
• Support office management activities like calendar scheduling, appointment setting, and basic bookkeeping tasks
• Assist with proofreading correspondence, reports, and other documents for clarity and accuracy
• Provide excellent customer service by addressing inquiries promptly and supporting clients or patients in person or over the phone

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Previous office or clerical experience demonstrating organizational skills and attention to detail
• Excellent typing speed and accuracy for efficient data entry and document processing
• Knowledge of office management procedures including filing systems, calendar management, and record keeping
• Bilingual abilities are a plus to serve diverse client needs effectively
• Familiarity with multi-line phone systems, phone etiquette, and customer support best practices
• Experience with QuickBooks or bookkeeping is advantageous for handling basic financial tasks
• Strong organizational skills with the ability to prioritize tasks and manage time effectively
• Personal assistant or medical/dental receptionist experience is beneficial for understanding specialized office environments
• Proofreading skills to ensure professional quality in all written communications

Join us as a Clerical Assistant where your proactive attitude will help streamline our operations while providing outstanding support. We value energetic individuals eager to grow their administrative skills in a fast-paced environment!

Pay: $22.44 - $27.02 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person