Clerk III

Under general supervision, performs clerical duties, and data entry, filing and scanning files, answering phones, drafting correspondence and emails along with Court orders and Memos. Communicating closely with Juvenile Probation Officers to prepare cases for Court. Assist front receptionist as needed.

PRINCIPAL ACCOUNTABILITIES:

1. TYPE ASSIGNED COURT ORDERS, MEMOS, AND ANY COURT RELATED DOCUMENTS:

Performance Criteria:

A. Complete court memos and court orders, give the draft(s) to officer to approve; make any necessary corrections if needed and return to officer.

B. Proof read all documents, prior to giving draft(s) to officer, to ensure they are free of typographic errors.

C. Complete court orders and other work assigned within an appropriate time frame.

D. Deliver, mail or e-mail documents/memos within an appropriate time frame to ensure prompt delivery.

2. DATA Entry, Draft, Correspondence, Scan and upload files:

Performance Criteria:

A. Chrono curfew checks, program letters, program attendance, and GPS log.

B. Chrono petition, victim information, and prepare file folder after Data Clerk has entered juvenile information and referral in JCMS.

C. Chrono deliveries and e-mails made to District Attorney’s Office and County Clerk, and any other deliveries pertaining to court or juvenile’s file.

D. Scan files or referrals and upload in JCMS.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

To be eligible for a clerk position, a person must:

1) Meet NCIC/TCIC employment guidelines

2) be of good moral character

3) have acquired a high school diploma or GED

4) have at least one year of related experience or one year of Business College

KNOWLEDGE OF:

• Business English, grammar, punctuation and spelling;
• Office equipment and clerical procedures.

ABILITY TO:

• Type with minimal errors;
• Effectively communicate in writing and orally;
• Make informed decisions; and
• Utilize personal computer.

WORKING CONDITIONS AND HOURS:

Workspace is located in the non-secured area of the Victoria Regional Juvenile Justice Center, which is a non-smoking building. This non-secured area office hours are Monday-Friday.

This job description is not all inclusive, there may be other job responsibilities that may arise outside of what is listed above.

Job Type: Full-time

Pay: $17.52 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Clerical: 2 years (Preferred)
• Paralegal: 1 year (Preferred)

Work Location: In person