Clinic Office Manager

Office Manager — Arizona Aesthetics (Regenerative Health Clinic)

Full-Time | 40 Hours/Week | $30/Hour

Location: Arizona Aesthetics

Arizona Aesthetics, a fast-growing regenerative health clinic specializing in advanced biologic treatments (stem cells, exosomes, joint regenerative therapies, and luxury IV infusions), is seeking an experienced, high-performing Office Manager to lead our front office operations.

This is a fast-paced, high-volume environment, and we are looking for someone who thrives on organization, patient experience, and operational excellence. The ideal candidate has 5+ years of management experience in a regenerative health clinic, med spa, or similar aesthetic/medical environment.

What You’ll Do

Front Office Leadership

- Run the day-to-day front office for a busy regenerative health clinic.

- Lead and supervise reception, scheduling, and administrative staff.

- Oversee phone, text, email, and CRM workflows to ensure fast, professional communication.

- Maintain smooth patient intake, check-in, checkout, and follow-up processes.

- Resolve patient concerns with empathy and professionalism.

Patient & Experience Management

- Ensure every patient receives a 5-star luxury experience aligned with the Arizona Aesthetics brand.

- Oversee patient flow, treatment scheduling, and VIP client coordination.

- Manage online reviews (Google/Yelp) and patient satisfaction initiatives.

Regenerative Health Clinic Operations

- Support daily operations for regenerative services including stem cell treatments, exosome procedures, IV therapy, and joint injections.

- Maintain compliance with HIPAA, OSHA, treatment documentation, and clinic SOPs.

- Coordinate with providers (NPs, PAs, RNs) to ensure a seamless back-office workflow.

Supply Chain & Inventory Management

- Oversee ordering, receiving, and inventory of biologic products, medical supplies, hair care products, and clinic materials.

- Maintain stock minimums, track usage patterns, and prevent shortages.

- Work directly with vendors, laboratories, and biologics suppliers.

- Manage purchase orders, invoices, and cost control.

Administrative & Financial Support

- Run daily reconciliation for payments and deposits.

- Assist with membership plans, treatment packages, and recurring billing.

- Maintain organized records and ensure regulatory compliance.

What We’re Looking For

- 5+ years of management experience in a med spa, regenerative clinic, wellness clinic, or similar setting.

- Strong leadership and staff management abilities.

- Experience in a fast-paced, patient-facing environment.

- Highly organized with excellent attention to detail.

- Strong communicator with the ability to maintain professional patient relationships.

- Familiarity with regenerative health, biologics, aesthetic medicine, or IV therapy preferred.

- Comfortable with technology: EMR/CRM systems, scheduling apps, and cloud-based platforms.

- Ability to stay calm, solution-oriented, and efficient under pressure.

Compensation & Schedule

- $30/hour

- 40 hours per week

- Occasional Saturdays depending on clinic needs.

Why Arizona Aesthetics?

Arizona Aesthetics is one of the nation’s fastest-growing regenerative health organizations, known for innovative treatments, luxury patient experiences, and next-level biologic products. You will be joining a passionate, supportive team with opportunities to grow alongside the brand.

Job Type: Full-time

Pay: $30.00 per hour

Expected hours: 40 per week

Experience:

• Medical office management: 5 years (Required)

Ability to Commute:

• Scottsdale, AZ 85255 (Required)

Ability to Relocate:

• Scottsdale, AZ 85255: Relocate before starting work (Required)

Work Location: In person