Clinical Research Budget & Financial Specialist - Clinical Trials Office

Job Profile Summary

This role focuses on performing work related to research and development of new products, innovation, and improvement of products and processes. In addition, this role focuses on performing the following Research Administration duties: Supports the administration of research practices working to achieve the organization's practices goals, plans, priorities, and tracks investments, allocates resources and makes decision regarding research administrative activities. A professional individual contributor role that may direct the work of other lower level professionals or manage processes and programs. The majority of time is spent overseeing the design, implementation or delivery of processes, programs and policies using specialized knowledge and skills typically acquired through advanced education. An experienced level role that applies practical knowledge of job area typically obtained through advanced education and work experience. Works independently with general supervision, problems faced are difficult but typically not complex, and may influence others within the job area through explanation of facts, policies and practices.

Job Overview

This position supports clinical investigators, research administrators, clinical trials, and study teams across the organization. Primary responsibilities include assisting with development, negotiation, approval of clinical research budgets and financial terms, and management of study financials through the lifecycle of the study. As a level II specialist, will either participate as a team member or serve on a committee for special projects in Research Administration.

Job Description

Minimum Qualifications:

1. Bachelor’s degree in Healthcare Administration or related field.

2. Three (3) years' experience in clinical trials research or research administration

Preferred Qualifications:

1. Experience in the following areas of clinical research: budgeting, project management, compliance, regulatory management, and/or medical billing.

2. Five (5) years of experience.

Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.

1. Assists clinical investigators, research administrators, and/or study teams in development, negotiation, and approval of clinical research budgets in accordance with policies.

2. With support from their manager, reviews clinical research protocols for resource and financial implications and develops accurate budgets.

3. Assists with preparing financial analyses on device trials, as necessary, and serves as a resource to investigators on device regulations.

4. Helps with developing Medicare Coverage Analyses for all studies, distinguishing between billable and non-billable costs and ensures overall adherence to Federal Compliance in the budgeting process.

5. Meets collaboratively with research personnel to identify and quantify information impacting clinical trial finances.

6. Serves as one of several resources on the business aspects of clinical research and maintains appropriate records and databases.

7. With the support from their manager, advises principal investigators, researchers, and staff in the compliant clinical, regulatory, and fiscal conduct of all projects.

8. Communicates in writing and verbally with investigators, study coordinators, research administrators, sponsors and others within the clinical research infrastructure about clinical research financial services.

9. Monitors and tracks monthly study expenses, ancillary billing, personnel costs.

10. Track study milestones, payments, and study invoicing.

11. Complete study reconciliation monthly and at the close of study against payments received, milestones, and invoices.

12. Assist with performance metrics and financial analysis.

13. Participates as a team member or may serve on committees for special projects in Research Administration.

Physical Requirements:

1. Frequent and continuous typing/computer keying, telephone use, and sitting for extended periods.

Skills & Abilities:

1. Expertise in project management.

2. Excellent interpersonal skills to deal effectively with researchers, staff, administrators and customers.

3. Excellent organizational skills to manage workflow independently.

4. Ability to multitask.

5. Requires meticulous attention to detail with excellent data management and organizational skills.

6. Strong interpersonal skills.

7. Strong written and verbal communication skills.

8. Ability to operate effectively in a fast-paced constantly changing environment.

9. Competency in Microsoft Office.

10. Outstanding customer service skills.

11. Ability to prioritize quickly and appropriately.

At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.

The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.

Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth—one of the many ways we invest in you so you can thrive both at work and outside of it.

Pay Range: