Clinical Research Coordinator, non-licensed or licensed (Varying Levels) Full-time or Part-time; Otolaryngology

The Department of Otolaryngology-Head and Neck Surgery is currently seeking a non-licensed or licensed Clinical Research Coordinator (CRC). This position is open to applicants who meet the requirements of a CRC 1, 2, 3 or 4. The CRC will work closely with physicians, research staff, study subjects and departmental staff. The successful candidate will be responsible for coordinating all aspects of clinical research from study start-up through to archiving of study records.

The successful candidate will be required to manage multiple complex clinical trials simultaneously in accordance with current regulatory requirements and maintain all study documentation in a manner that is ‘audit ready’.

Specific Duties and Role Expectations Include:

• Active participation and engagement in the training and mentorship provided that is demonstrated by a continually increasing clinical research knowledge base.
• Recruit, screen, and enroll participants who meet study eligibility criteria.
• Obtain informed consent from study participants (children, parents, and adult patients) and maintain telephone and in-person contact.
• Work with study sponsors and monitors, serving as the liaison between study management and our site, accommodating monitor visits as needed (per study requirements)
• Collect and enter data for all trials in a timely fashion, maintain corresponding documentation.
• Prepare, submit and manage all study regulatory documents including but not limited to central and local IRB initial protocol submissions, modifications, recruitment materials, continuations, adverse events logs and additional core regulatory documents with oversight from supervisor.
• Demonstrate a high level of proficiency using all research IT platforms employed at UVA as well as any IT platforms used in a given clinical trial.
• Process, prepare and ship study research samples.
• Notify Principal Investigator and supervisor of subject status.
• Obtain medical histories, conduct medical assessments of clinical trial subjects including symptom management and adverse event assessment. Provide appropriate guidance to the study PI within the context of the study protocol.
• Serve as an information resource and contact to study subjects.
• Notify supervisor of any challenges associated with clinical trial conduct or research operations.
• Manage research finances including but not limited to budget preparation, invoicing and account reconciliation with training and oversight from supervisor.
• Ability to work a flexible schedule, when needed, given the nature of the studies open to enrollment.
• Demonstrated experience using basic software programs such as: Word, Excel, Adobe and Power Point.
• Perform other duties as assigned.

MINIMUM REQUIREMENTS -NON-LICENSED

CRC 1 non-licensed

Education: Bachelor's Degree Required or equivalent combination of experience, education and or certifications.

Experience: None. Some experience in a healthcare setting and/or knowledge of medical terminology is preferred.

Licensure: None.

CRC 2 non-licensed

Education: Bachelor's Degree Required or equivalent combination of experience, education and or certifications.

Experience: At least one year of clinical research experience. Some experience in a healthcare setting and/or knowledge of medical terminology is preferred.

Licensure: None.

CRC 3 non-licensed

Education: Bachelor's Degree Required or equivalent combination of experience, education and or certifications.

Experience: Minimum of 3 years of clinical research experience required. Master’s degree may substitute for 1 year of clinical research experience.

Clinical Research Coordinator (CCRC) and/or Certified Clinical Research Professional (CCRP) is preferred at the time of hire and is required within one year.

CRC 4 non-licensed

Education: Bachelor's Degree Required or equivalent combination of experience, education and or certifications.

Experience: At least seven years of clinical research experience demonstrating progressive levels of responsibility and complexity of work. Master’s or other advanced degree may substitute for one year of clinical research experience.

Clinical Research Coordinator (CCRC) and/or Certified Clinical Research Professional (CCRP) is required within one year of hire.

MINIMUM REQUIREMENTS - LICENSED

• Licensure Requirement: MUST be licensed to Practice in Clinical Profession such as (but not limited to):

• Registered Nurse
• Athletic Training
• Pharmacology
• Medical Technology
• Physical Therapy
• Registered Respiratory Therapy

CRC 1 licensed*

Education: Bachelor's Degree Required or equivalent combination of experience, education and or certifications. Nursing Diploma may substitute for Degree for Licensed Registered Nurse.

Experience: None.

CRC 2 licensed*

Education: Bachelor's Degree Required or equivalent combination of experience, education and or certifications. Nursing Diploma may substitute for Degree for Licensed Registered Nurse.

Experience: At least one year of clinical research experience.

CRC 3 licensed*

Education: Bachelor's Degree Required or equivalent combination of experience, education and or certifications. Nursing Diploma may substitute for Degree for Licensed Registered Nurse.

Experience: A minimum of 3 years of clinical research experience required. Master’s or advanced degree may substitute for 1 year of clinical research experience.

Clinical Research Coordinator (CCRC) and/or Certified Clinical Research Professional (CCRP) is required within one year of hire.

CRC 4 licensed*

Education: Bachelor's Degree Required or equivalent combination of experience, education and or certifications. Nursing Diploma may substitute for Degree for Licensed Registered Nurse.

Experience: At least seven years of clinical research experience demonstrating progressive levels of responsibility and complexity of work. Master’s or other advanced degree may substitute for one year of clinical research experience.

Clinical Research Coordinator (CCRC) and/or Certified Clinical Research Professional (CCRP) is required within one year of hire.

PREFERRED QUALIFICATIONS

• Excellent interpersonal skills, organizational skills and the ability to clearly articulate information to clinicians and other members of the research team.

• Knowledge of clinical research and medical terminology.

• Certified as a clinical research professional (SOCRA or ACRP).

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Learn more about the field of Clinical Research at UVA, School of Medicine!

Salary will be commensurate with education and experience. The department will consider candidates for both a full-time or part-time position. Please note – benefits eligibility will be based on scheduled hours in accordance with university policy. Learn more about UVA benefits.

This is a restricted position, which is dependent on funding and is contingent upon funding availability.

This position is based in Charlottesville, VA, and must be performed fully on-site.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Additional Requirements

Background checks, pre-employment health screenings, and drug screenings will be conducted on all new hires prior to employment.

How to Apply

Please apply online, by searching for requisition number R0082013. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Search and apply for jobs on the UVA Internal Careers website.

Reference Check Process

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

For questions about the application process, please contact Jeremy Brofft, Senior Academic Recruiter at xmf9ad@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.