Clinical Sourcing Specialist

The Clinical Sourcing Specialist performs sourcing initiatives for clinical categories such as pharmaceuticals and medical devices. This role supports Springfield Clinic’s centralized sourcing model by aligning procurement with clinical goals through stakeholder engagements and optimizing of supplier performance. The Specialist ensures all products are sourced cost-effectively, will meet quality standards, be delivered in a timely manner and will drive operational efficiency. The Specialist combines clinical insight, procurement expertise, and strong analytical capabilities. Additionally, this role requires the ability to engage and collaborate across multiple functions and diverse stakeholders to drive value across the supply chain and across our organization.

Job Relationships

Reports to the Manager, Clinical Sourcing

Principal Responsibilities

• Develop and maintain positive and collaborative relationships with clinical dept leaders and physicians
• Develop and maintain subject matter expertise for assigned sourcing categories to establish credibility and confidence with clinical dept leaders and physicians
• Develop and implement sourcing strategies for assigned clinical categories (e.g., pharmaceuticals, medical devices, diagnostic equipment).
• Monitor key performance indicators (KPIs)
• Proactively schedule and attend regular in-person meetings with clinical dept leaders and physicians for assigned sourcing categories
• Provide market intelligence and benchmarking using tools like ECRI, MGMA, and AHRMM.
• Collaborate with leadership to select products that align with care standards, safety protocols, and workflow efficiency.
• Manage supplier relationships, including evaluation, negotiation, and performance oversight.
• Lead sourcing events (RFI, RFP, RFQ), including questionnaire development, supplier scoring, and final selection.
• Analyze total cost of ownership and track negotiation outcomes.
• Drive cost savings through product standardization, strategic sourcing, and demand management.
• Ensure contracts comply with regulatory, legal, and internal policies; coordinate with legal and compliance teams as needed.
• Work with inventory and logistics teams to maintain optimal stock levels and ensure timely delivery.
• Use spend and performance data to inform sourcing decisions and support continuous improvement.
• Promote automation (e.g., EDI, OCR, digital RFQs) to streamline sourcing processes.
• Actively participate in meetings, including team huddles and cross-functional briefings.
• Advocate for customer needs and deliver high-quality service.
• Collaborate with peers and leadership to foster a positive team environment.
• Take ownership of tasks and follow through with attention to detail.
• Comply with the Springfield Clinic incident reporting policy and procedures.
• Adhere to all OSHA and Springfield Clinic training & accomplishments as required per policy.
• Provide excellent customer service and adhere to Springfield Clinic's Code of Conduct and Ethics Standards.
• Perform other job duties as assigned.

Education/Experience

• Bachelor’s degree in Procurement, Supply Chain, Healthcare Administration, Business, or related field preferred

• Three years of experience in healthcare sourcing, clinical procurement or related area required

• Demonstrated leadership experience is highly preferred

• Experience briefing senior leadership on sourcing strategy and contract administration
  

Knowledge, Skills and Abilities

• Must be a mentor to peers and promote unity within the department

• Must possess a high degree of integrity and trust along with the ability to work independently

• Requires good interpersonal skills, ability to function in a fast-paced, short-deadline environment, and the ability to make innovative cost-effective decisions

• Ability to communicate with a high level of effectiveness at all levels of the organization's workforce, while maintaining appropriate confidentiality

• Knowledge of accounting principles and purchasing strategies

• Intermediate/Advanced knowledge of MS Office Suite

• Excellent documentation skills

• Experience with ERP systems (e.g., Oracle, Lawson) and procurement analytics

• Familiarity with Group Purchasing Organizations (GPOs) and value-based sourcing

• Experience with clinical stakeholder engagement and physician alignment

• Knowledge of lean healthcare, Six Sigma, or continuous improvement methodologies

• Knowledge of EMR/EHR systems and clinical integration

Working Environment

• This job operates in a professional office environment.
• Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHI/Privacy Level

HIPAA4