Clinical Trials Budget Specialist (Temporary)

Job Description

The Division of Hematology and Oncology has an outstanding opportunity for a Clinical Trials Budget Specialist to join their team in a limited-term appointment.

About this Opportunity:

Reporting to the Clinical Research Budget Manager, this position works closely with research faculty and staff and is responsible for clinical research budgeting and revenue cycle strategy, development and oversight. Specifically, this position oversees and negotiates optimal pricing and payment terms for investigator initiated and industry sponsored clinical trials, ensuring regulatory compliance and fiscal accountability.

KEY RESPONSIBILITIES

Clinical Trial Budget Development, Revenue Cycle, and Financial Risk Management :

• Perform comprehensive and independent review of all documents related to the research study funding, including study budget, protocol, consent form, contract, and other supporting documentation.
• In collaboration with Principal Investigators, identify and differentiate between research-specific procedures and standard of care.
• Using established systems and committees, seek appropriate prices quotes from University of Washington, Fred Hutch Cancer Center, and other partner institution service departments. Independently negotiate successful clinical trial budgets and payment terms with study sponsors.
• Coordinate with disease program research staff to ensure each study’s consent form delineates research care and standard of care.
• Coordinate with UW and FHCC offices involved in the review and negotiation of clinical trial budgets and contracts, including UW Clinical Research Budget and Billing office, the UW Office of Sponsored Programs, and the FHCC Research Implementation Office.

Post Award Revenue Recovery :

• Perform comprehensive and independent review of patient activity, and in comparison to the Clinical Trial Agreement, perform complex financial reconciliations to ensure full revenue recovery.
• Identify invoiceable items in contracts and ensure regular invoicing and accounts receivable aging follow up.
• Use CTMS system, ONCORE, for financial reconciliation of studies that are operational in that system. Independently troubleshoot payment issues with sponsors in a timely manner.
• Identify and assist faculty to mitigate budget deficits, including communication with sponsor for amendments.

Required Qualifications:

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

MINIMUM REQUIREMENTS

Bachelor's Degree in Business, Science, or Health-related field and a minimum of three years’ experience with clinical research budget development, clinical research coordination, or related research or healthcare experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED REQUIREMENTS

• Ability to work effectively and efficiently in a group environment
• Exceptional organizational and customer service skills
• Strong written and oral presentation skills
• Ability to communicate effectively with all levels of faculty, management and clinical research staff
• Ability to convey complex policy, financial and scientific/technical information in a manner that is understandable to a wide audience
• Ability to teach and mentor others in group settings, in one-on-one sessions, and remotely
• Ability to prioritize and organize work independently
• Demonstrated skill in using Microsoft Excel
• Experience in an academic medical center
• Experience negotiating clinical trial budget and payment terms
• Experience as a research study coordinator
• Experience in oncology clinical research
• Familiarity with interpreting regulatory and contractual documents, identifying and resolving ambiguities, negotiating pricing and payment terms, and interpreting complex implications of research protocols.
• Knowledge of the Medicare Clinical Trials Policy and other federal, state and institutional clinical research regulations
• Experience with using International Classification of Diseases, 9th Revision (ICD-9), Current Procedural Terminology (CPT), and Healthcare Common Procedure Coding System (HCPCS) billing codes in a clinical research environment
• Strong working knowledge Microsoft Office Suite
• Experience using Epic for Research charge routing is highly desirable
• Experience using OnCore is highly desirable

WORKING CONDITIONS

• Fast-paced office environment, with a high volume of often-complex projects.
• The work is deadline driven and requires rapid and frequent communications, not only between individuals, but also by computer and/or telephone for much of the day.
• Work week regularly exceeds 40 hours per week.
• The position is a 100% remote position and requires working during the regular business hours of the institution.
• This position requires a flexible work schedule. Stringent deadlines from sponsor organizations/companies to meet deadlines may require overtime including occasional evening and weekend overtime.

Compensation, Benefits and Position Details

Pay Range Minimum:

$80,004.00 annual

Pay Range Maximum:

$104,568.00 annual

Other Compensation:

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .