College of Arts and Letters College Care Specialist (Administrative Analyst/Specialist, Exempt I)

Position Summary

Are you a procurement professional who thrives on leadership, collaboration, and delivering exceptional service? The College of Arts and Letters at SDSU is seeking an experienced Administrative Analyst – College Care Specialist to serve as the college’s lead for procurement operations. In this high-impact role, you will guide procure-to-pay activities across the College, partner closely with the Dean’s Office and central administrative teams, and ensure timely, compliant, and customer-focused service that supports faculty, staff, and departmental success.

Key Responsibilities:

• Procurement Leadership: Lead and oversee College Care Coordinators, ensuring consistent service delivery, accurate tracking, and adherence to university procure-to-pay policies and procedures.
• Strategic Procure-to-Pay Oversight: Manage complex purchasing activities, including requisitions, purchase orders, procurement card transactions, and vendor coordination, while researching and resolving challenging or non-routine procurement scenarios.
• Faculty Startup Administration: Serve as the primary liaison for new faculty startup packages, coordinating allowable purchases, tracking and reporting expenditures, and ensuring funds are utilized within established guidelines and timelines.
• Policy & Compliance Expertise: Interpret and apply procurement regulations, financial policies, and university procedures, providing guidance and recommendations to faculty, staff, and leadership.
• Budget Analysis & Reporting: Maintain detailed procurement documentation, analyze financial activity, and prepare summaries and reports to support informed decision-making and fiscal accountability.
• College Collaboration: Partner with the Dean’s Office, academic departments, Shared Services, and Business & Financial Affairs to support special initiatives, events, and broader operational needs.

Why Join Us?

• Support Academic Excellence: Contribute to a college dedicated to advancing the humanities, social sciences, languages, and interdisciplinary scholarship.
• Enable Faculty Impact: Play a vital role in supporting teaching, research, and creative activity that enriches campus and community life.
• Leadership with Purpose: Guide procurement operations that strengthen faculty success and student achievement.
• Professional Growth: Expand your expertise in procurement leadership and financial operations within a dynamic academic environment.
• Collaborative Community: Partner with passionate faculty, college leadership, and university stakeholders committed to innovation and inclusion.
• If you are a proactive, detail-oriented leader who values service, accountability, and collaboration, we encourage you to apply.

Position Information

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:30 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is eligible for telecommuting following a training period during which on-site presence is required.

Department Summary

The College of Arts and Letters has 18 academic departments, 12 interdisciplinary programs, 24 centers, and one joint doctoral program. With over 475 permanent faculty and associated lecturers, the College is the largest of the seven colleges at San Diego State University and is responsible for 36% of the instruction at the University. There are approximately 60 clerical and technical employees in the college. The Dean's Office is responsible for the implementation and continued support of the instructional, research, and development processes in the college.

For more information regarding the College of Arts and Letters, click here.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

• Demonstrated procurement experience, including the ability to interpret and apply policies, procedures, and best practices.
• Proven ability to track, categorize, summarize, and report on procurement and financial activities, including startup and general procurement expenditures.
• Significant experience in customer, stakeholder, and/or employee engagement.
• Demonstrated ability to lead and guide a small team in delivering aligned, streamlined, and service-oriented outcomes that support faculty and operational success.
• Ability to maintain a positive, professional, and composed demeanor when navigating complex or sensitive conversations and written communications.
• Experience working within a university, college, or public agency environment.
• Background in a customer service role managing both internal and external inquiries.

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation:
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines.

• Initial step placement is not expected to exceed Step 1 ($5,274/month).
• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
• CSU Classification Salary Range: $5,274-$7,684 per month (Step 1-Step 20).
• Future increases, including step advancements, are subject to contract negotiations.

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.

SDSU Values

At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

This position is open to SDSU employees only. Apply by March 9, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Taylor Smith at tjaress@sdsu.edu.