College of Engineering College Care Specialist (Administrative Analyst/Specialist, Exempt I)

Position Summary

Are you a procurement professional who thrives on leadership, collaboration, and delivering exceptional service? The College of Engineering at SDSU is seeking an experienced Administrative Analyst – College Care Specialist to serve as the college’s lead for procurement operations. In this high-impact role, you will guide procure-to-pay activities across the College, partner closely with the Dean’s Office and central administrative teams, and ensure timely, compliant, and customer-focused service that supports faculty, staff, and departmental success.

Key Responsibilities:

• Procurement Leadership: Lead and oversee College Care Coordinators, ensuring consistent service delivery, accurate tracking, and adherence to university procure-to-pay policies and procedures.
• Strategic Procure-to-Pay Oversight: Manage complex purchasing activities, including requisitions, purchase orders, procurement card transactions, and vendor coordination, while researching and resolving challenging or non-routine procurement scenarios.
• Faculty Startup Administration: Serve as the primary liaison for new faculty startup packages, coordinating allowable purchases, tracking and reporting expenditures, and ensuring funds are utilized within established guidelines and timelines.
• Policy & Compliance Expertise: Interpret and apply procurement regulations, financial policies, and university procedures, providing guidance and recommendations to faculty, staff, and leadership.
• Budget Analysis & Reporting: Maintain detailed procurement documentation, analyze financial activity, and prepare summaries and reports to support informed decision-making and fiscal accountability.
• College Collaboration: Partner with the Dean’s Office, academic departments, Shared Services, and Business & Financial Affairs to support special initiatives, events, and broader operational needs.

Why Join Us?

• Advance Innovation and Research: Support faculty whose work drives technological advancement, applied research, and real-world engineering solutions.
• Strategic Impact: Play a central role in ensuring operational excellence within one of SDSU’s most research-intensive colleges.
• Leadership Opportunity: Guide procurement strategy and service delivery that directly supports faculty growth and student success.
• Professional Growth: Expand your expertise in procurement leadership and financial operations within a complex and dynamic academic environment.
• Collaborative Culture: Partner with engineering faculty, college leadership, and central administration in a mission-driven, forward-thinking community.

If you are a proactive, detail-oriented leader who values service, accountability, and collaboration, we encourage you to apply.

Position Information

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:30 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The College of Engineering is one (1) of the seven (7) major institutional units of San Diego State University. The primary objective of the College is to prepare students for a professional career in Engineering. The College's Fall 2023 full-time faculty numbered 75 including the Dean. The number of part time faculty varies from semester to semester. There are an additional 36 full-time staff that support College operations.

The Dean's Office in the College of Engineering is responsible for all administrative and managerial functions of the College, which include overseeing the operations of the College's four (4) departments, which have a total of (8) academic programs, coordinating work of the College's committees, managing budgetary and financial matters, providing faculty and staff support, working with other University departments to integrate College of Engineering functions, providing student services, supporting the College's outreach and research efforts, and managing the development activities for the benefit of the College and its students.

The Dean's Office administers these programs with four (4) administrators and a student services professional: the Dean, Associate Dean for Graduate Studies & Research, Associate Dean for Undergraduate Studies, Assistant Dean of Student Affairs, and Director of the MESA Engineering Program. ln addition, the Dean's Office has a staff of (7) which includes an Assistant to the Dean, two (2) Administrative Analyst Specialists, an Administrative Coordinator, a Student Affairs Coordinator, Center for Student Success in Engineering Coordinator, and an Internship Coordinator. There are also three (3) Information Technology support personnel: an Operating Systems Analyst and two (2) Information Technology Consultants.

For more information regarding the College of Engineering, click here.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

• Demonstrated procurement experience, including the ability to interpret and apply policies, procedures, and best practices.
• Proven ability to track, categorize, summarize, and report on procurement and financial activities, including startup and general procurement expenditures.
• Significant experience in customer, stakeholder, and/or employee engagement.
• Demonstrated ability to lead and guide a small team in delivering aligned, streamlined, and service-oriented outcomes that support faculty and operational success.
• Ability to maintain a positive, professional, and composed demeanor when navigating complex or sensitive conversations and written communications.
• Experience working within a university, college, or public agency environment.
• Background in a customer service role managing both internal and external inquiries.

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation:
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines.

• Initial step placement is not expected to exceed Step 1 ($5,274/month).
• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
• CSU Classification Salary Range: $5,274-$7,684 per month (Step 1-Step 20).
• Future increases, including step advancements, are subject to contract negotiations.

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.

SDSU Values

At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

This position is open to SDSU employees only. Apply by March 9, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Taylor Smith at tjaress@sdsu.edu.