CoMan Operations Associate

Responsibilities

Conduct daily & weekly reconciliation on consumables/consignments and ensure that they are logged on SAP.
Validate stock in CoMan on a daily basis and ensure that it is reported to the SP&L team to coordinate with raw material suppliers for smooth operations.
Validate BOMs of Gold item by item & ensure that codes are properly matched with SKU codes.
Coordinate deployment of FG from CoMan warehouse to DCs on a daily basis.
Ensure raw material receiving data is submitted on SAP and share receiving documents with the WH team.
Process invoices and credit notes on Aqulla.
Conduct periodical witness sessions/Proficiency testing of CoMan laboratory testing in a timely manner to ensure accurate laboratory testing of the CoMan Lab team as per PepsiCo standards to mitigate any risk of poor lab testing. (E)
Carry out periodical checks on finished products as per the standard sampling protocol & testing to ensure that finished products are compliant with product specifications (e.g., product quality, packaging quality). (D)
Manage customer complaints & ensure that they are investigated by the CoMan team. Review corrective actions with tracking & monitoring of CoMan customer complaints. (D)
Develop & report CoMan Quality KPIs to the business to ensure that CoMan is compliant with PepsiCo standards. (E)
Coordinate & schedule external audits (AIB/GFSI) on CoMan facilities, review audit reports & ensure that there is a solid action plan based on audit nonconformities. (E)
Ensure that key food safety contingency protocols are compliant (e.g., ensure that mock recalls are conducted periodically—forward or backward—for effective product traceability if needed). (D)
Train & coach the CoMan team on PepsiCo food safety standards as well as product quality procedures. (E)
Ensure the receiving of raw & pack materials at the CoMan facility. Validate quantities delivered vs. delivery receipts/documents against the delivery schedule shared by the SP&L team to ensure that CFI pays for what has been received as per the receiving key control.
Ensure submission of material received on SAP & ensure SAP records are updated for every delivery to enable manufacturing backflush.
Validate raw material rejections at the time of receiving to avoid any manipulation by CoMan for selective receiving. Conduct double testing on potatoes to confirm the rejection reason.
Coordinate the return of defective raw materials through validating quantities, defects & quarantine.
Ensure phasing of pricing (Gold) per material change on the ground through isolation, reporting & proper consumption & FG segregation.
Conduct physical counts on raw materials & share stock reports with SP&L for proper production & material planning to ensure smooth operations.
Coordinate operational consumables & ensure delivery of consumables from the spare parts store to CoMan in a timely manner to ensure smooth & uninterrupted operations.
Reconcile operational consumables & consignments to validate consumption vs. standard rates to charge CoMan for extra consumption.
Review product GRs on SAP to ensure that all products manufactured in the CoMan facility have been recorded on SAP for invoice issuing.
Run MUV calculations based on the physical count of raw material & FG; then validate actual consumption vs. BOMs on SAP to ensure that material consumption is not deviated from the standard.
Calculate MUV deviations through material standard/period cost; then review with the Control team to charge CoMan on deviated consumption through CN.
Process invoices, credit & debit notes on Aqulla/NGDI & match delivery records vs. GRs on SAP to ensure proper payment to CoMan for the exact amount of FG at the correct price.
Verify quantities of material waste & ensure that they are real waste to avoid any manipulation by CoMan & waste collection suppliers. Ensure that waste is recorded on SAP on a daily basis as per GCS standards.
Ensure that commercial weight is being fulfilled by CoMan packaging machines to ensure that there are no discrepancies.
Coordinate FG deployment as per production & deployment plans & ensure that GRs match product receiving on SAP.
Enter CoMan operational, quality & performance/sustainability KPIs on the CoMan automation dashboard system for the Egypt BU.
Enter AU, TE & NE on the daily scorecard in line with the outstanding balance of CoMan from SAP records.
Review & validate the calculation of carton conversion into tons to verify the cost per carton vs. tons in the contract to ensure that CFI pays the proper rate as per the contract before PO release/amendments.
Collect waste selling documents & calculate waste refunds for CoMan by ingredient to ensure issuing of electronic invoices and/or debit notes according to toll manufacturing agreements.
Review all BOMs of Gold phasing by ingredient & consumption vs. standard to ensure no gain/loss of phased packaging material.
Calculate stoppage claims per material & conclude cost.
Ensure that there are no near-to-expiry items in CoMan stock & ensure that the raw material planning team takes action to move them from CoMan premises.
Ensure that CoMan quality & food safety is implemented in CoMan operations & processes.
Report daily downtime, material efficiency & submit daily scorecards to be circulated with stakeholders.
Ensure that the deployment plan is executed to avoid stoppages in CoMan due to high stock.