Command Staff Assistant

Job Description

This position provides high level administrative and clerical support to the Professional Standards Unit. Responsible for preparing investigative packages, conducting research, preparing statistical reports, and responding to public information requests. Performs clerical duties including preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This class works according to broad policy and organizational guidelines with minimal supervision.

Position Duties

The tasks below are those that represent the majority of time spent working in this class. Management may assign additional related tasks as necessary.

• Maintains confidential files, records, and databases.
• Ensures accuracy and organization of administrative records.
• Interacts with the public by telephone and email to resolve issues, forward messages, and route citizens to the appropriate contact.
• Monitors office inventory, orders equipment and supplies as necessary; receives supply shipments, reviews invoices and packing slips for accuracy
• Reconciles credit card statements.
• Maintains various logs, files, records and databases in compliance with agency rules and regulations.
• Updates databases and files, and processes documents, ensuring timely forwarding to appropriate office for action.
• Tracks expenditures and maintains financial records; may reconcile petty cash.
• Assists with the coordination of special events as required.
• Creates, publishes, and maintains intranet/SharePoint content for assigned unit.
• Coordinates and facilitates the orientation of newly assigned office staff.
• Updates processes and procedures with established staff and implementing changes to procedures as needed.
• Responsible for assigning, reviewing, supervising, and evaluating the work of subordinate office staff and volunteers.
• Performs other job duties as assigned.
• Regular, dependable and punctual attendance is an essential function of this job.

Minimum Qualifications

Associate's degree plus a minimum of four (4) years of paid experience as an executive level assistant or equivalent position.

or

High School diploma plus a minimum of six (6) years of paid experience as an executive level assistant or equivalent position.

Requires excellent written and verbal skills.
Requires strong organizational and time management skills.
Requires the ability to multitask and adapt in a fast-paced environment.
Proficient in MS Office.

Additional Information

Work is performed in an office environment. Employees may have occasional contact with inmates.

Work is primarily completed during normal business hours (Monday through Friday 8 am-5 pm) with occasional after-hours. May include nights, weekends, or holidays as required to meet operational needs.

Note: This position is currently located in Titusville and is anticipated to relocate to Viera in 2027.

Successful completion of a criminal background investigation including polygraph, reference/employment/neighborhood checks. submit to screening for illegal drug use prior to assuming position and will be subject to return to duty, post-accident and/or random and reasonable suspicion drug tests while employed with BCSO.

The Brevard County Sheriff's Office is an Equal Opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy), gender identity, and sexual orientation, national origin, age (over 40), disability or genetic information in employment practices. We encourage veterans, service members and their spouses and family members to apply for employment with this agency, qualified applicants will receive preference and priority in hiring decisions. ADA requires the Sheriff's Office to provide reasonable accommodations to qualified individuals with disabilities. Job applicants and current employees are invited to discuss accommodations.