Commercial Administrator

Together, We Make the Difference

We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.

Be part of our Project & Commercial Team as a Commercial Administrator in Dubai, UAE.

What are my responsibilities?

• Support the Project Management team with commercial, administrative, and project coordination activities.
• Coordinate between Business Administration, Accounting, Procurement, Project Team, Supplier / Subcontractor and Site to ensure timely and cost-effective execution of projects.
• Be interface towards subcontractors and suppliers with regards to their payments, billing and other commercial administrative issues. Check, process, and route their invoices for approval; follow ERP/SAP workflow through vendor invoice settlement.
• Reconcile supplier retention and supplier advance payments.
• Raise Purchase Requisitions in ERP with the correct cost accounting allocation.
• Reconcile monthly timesheet-based costs, process for approval, and cost allocation.
• Supports and assist the work of the Commercial Project Manager in handling commercial activities such as cost controlling, monthly closing, rolling forecast, payment application and regular reporting.
• Administer service level agreements between affiliated companies and related cost transfers as applicable.
• Process travel and personnel-related expenses in line with internal procedures.
• Support and assist the Project Management in preparation of documents for substantiation of claims, variations, hindrances, EoT.
  
  

What do I need to qualify for the role?

• Bachelor's degree/diploma in business administration, accounting, commerce or equivalent.
• Minimum of 3 years of experience in Commercial Administration in a Project Site environment is preferred.
• Proficiency in MS Office applications (Word, Excel, PowerPoint).
• Strong communication skills with the ability to interact with multiple stakeholders.
• Demonstrated excellent customer handling and internal stakeholder handling skills.
• Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.
• Strong attention to detail and accuracy.
• Able to accommodate a flexible work schedule.
• Independent thinking, problem-solving skills, discretion, and integrity are required.
• Self-starter who can work independently as well as carry out instructions as required.
• Hands-on experience with SAP (ERP) is a plus.
• Good communication skills in English and Arabic are a plus.
• Flexibility to work in a site environment.