Commercial Administrator

deugro was founded in Frankfurt am Main and is the first company of the deugro group, where is has its focus on global project freight forwarding. Every day the industry and deugro face the challenges of the logistics industry and our employees use their expertise to ensure large cargo is transported safely, effectively, and efficiently, through innovative and creative logistical solutions.

Become a part of our talented deugro team, as we look for a Commercial Administrator in Dubai / Abu Dhabi, United Arab Emirates.

Key Responsibilities:

Central Coordination & Executive Support

• Act as the central coordination point across regional offices / functions
• Liaise with internal teams to track project status, priorities, and updates
• Monitor actions, follow-ups, and key deliverables
• Ensure alignment and prevent gaps in communication and execution

CRM & Project Tracking Ownership (Key Function)

• Own and manage CRM and project tracking tools
• Ensure all projects are properly logged, regularly updated, and commercially accurate
• Develop and maintain project pipeline trackers, client tracking dashboards, and status reports
• Proactively follow up with teams to ensure data accuracy and reporting discipline

Monthly Reporting & Data Consolidation

• Lead preparation of commercial monthly reports
• Consolidate data from global offices into clear dashboard, executive summaries, and performance insights
• Ensure consistency, accuracy, and timely submission of reports

Presentation & Executive Communication

• Prepare high-quality management presentations, steering committee packs, and project summaries
• Translate raw data into clear, actionable insights
• Support communication with senior stakeholders

Marketing & Business Support

• Support development of capability decks, case studies, and client-facing materials
• Coordinate with Marketing and Business Development teams
• Ensure consistent messaging across projects and regions

Workflow Structuring & Efficiency

• Build and enhance trackers, reporting systems, and internal processes
• Drive improvements in communication, data management, and task tracking
• Identify and reduce inefficiencies across workflows

Skills, Knowledge & Expertise:

• 3–5 years of experience in the freight forwarding or logistics or adjacent industry like heavy haul or marine industry
• Strong understanding of all transportation modes (air, ocean, road, rail, barging, shipping, heavy haul, and rigging)
• Good knowledge of international and domestic geography, including key cities, airports, and seaports
• Basic understanding of commercial terms, project tracking, and reporting
• Awareness of risk factors and ability to support risk mitigation measures
• Strong experience working with CRM systems, tracking tools, and data dashboards
• Ability to analyze, consolidate, and present data effectively
• Proficiency in MS Office tools, especially Excel and PowerPoint
• Strong verbal and written communication skills
• Ability to work cross-functionally with global teams and senior stakeholders
• High attention to detail and strong follow-up discipline
• Responsibility for personal and team health and safety

What makes us the ideal choice?

A family-owned company established in 1924, has evolved into a leading global specialist in project freight forwarding. Our expertise spans various cargo types including break bulk, out of gauge, dangerous goods, and oversized shipments. Complementing our core services are affiliated entities specializing in transport engineering solutions, global ocean transportation, and specialized transportation assets.

We take pride in our commitment to employees, offering opportunities for long-term career growth, hybrid work arrangements, and flexible scheduling options.

We eagerly seek candidates who possess enthusiasm, passion, and innovative thinking, valuing their ability to translate ideas into action through dedication rather than solely relying on their resume or career history.

We value diversity and welcome all applications - regardless of gender, nationality, ethnic or social origin, religion, disability, age and sexual orientation.

deugro Project Logistics Services DWC-LLC

Arpitha Bairapatna Giriyappa

Office 401, Building A4, Dubai South Business Park, Dubai, PO Box No. 91841 ARE

www.deugro.com