Communications Coordinator

Position Description

Title

Communications Coordinator

Direct Supervisor

Manager of Communications

Status

Full-time, exempt

Grade

11

Salary Range:

$45,400-$68,200

Division

Marketing and Communications

No. Direct Reports

0

Location

2807 N. Glebe, Arlington, VA (Main Campus)

Benefits Eligibility

Yes

The Communications Coordinator supports the Manager of Communications across executive communications, internal communications, and content production for Marymount University. This is a hands-on writing and project coordination role suited for a strong early-career communications professional ready to grow into broader strategic responsibility. The Coordinator drafts talking points, internal communications, and supporting materials for the Office of the President; manages the internal communications calendar and produces employee-facing content; and partners with colleagues across the Marketing and Communications team to ensure consistency of brand voice and message.

MAJOR DUTIES AND RESPONSIBILITIES

Executive Communications Support (30%)

• Draft talking points, briefing memos, internal remarks, and short-form executive communications for the Office of the President, under the direction of the Manager of Communications.
• Support podcast production logistics, including episode preparation, guest research, and post-production communications.
• Prepare prep materials for the President’s speaking engagements, board meetings, and public appearances.
• Coordinate scheduling and logistics with the Office of the President for communications-related deliverables.

Internal Communications (30%)

• Manage the internal communications calendar in partnership with the Manager of Communications.
• Draft, edit, and produce employee newsletters, all-staff announcements, and intranet updates.
• Coordinate with departments across campus to gather content and disseminate timely information.
• Track engagement metrics for internal communications and recommend improvements.
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Content Production and Editorial Support (25%)

• Draft short-form content for university channels, including announcements, brief feature pieces, and supporting copy for marketing campaigns.
• Provide editorial and proofreading support for content produced across the team.
• Maintain consistency of brand voice and messaging across communications materials.
• Support the Manager of Communications and Content Strategist/Writer on larger writing projects as assigned.

Project Coordination (15%)

• Manage editorial calendars and project timelines for communications deliverables.
• Coordinate with the Marketing team to ensure cross-channel consistency.
• Track and report on communications outputs and metrics.
• Support workflow management for the communications function.

OTHER DUTIES AND ASSIGNMENTS

• Maintain confidentiality of sensitive institutional and personnel information.
• Provide support for special projects, campaigns, and university events as needed.
• Stay current on communications and higher education trends.
• Perform other related duties as assigned by the Manager of Communications.

POSITION REQUIREMENTS

Education: Bachelor’s degree in Communications, Journalism, English, Public Relations, or a related field required.

Experience: 0–3 years of professional communications experience required. Substantive internships and student leadership experience considered. Higher education experience preferred.

Licenses or Certifications: None required.

Financial Responsibility: None.

Supervision: May supervise or guide interns or part-time student employees.

Special Knowledge (including relevant skills and technologies):

• Excellent writing skills across formats with the ability to adapt voice and tone for different audiences.
• Spanish language proficiency is strongly preferred, though it is not a requirement for the position.
• Strong organizational skills and proactive follow-through.
• Comfort working in a fast-paced environment with multiple stakeholders.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel) and Google Workspace.
• Familiarity with content management systems (WordPress preferred).
• Basic familiarity with social media platforms and engagement metrics.
• Discretion in handling sensitive information.

SPECIAL WORKING CONDITIONS

• Occasional evening and weekend work may be required to support events and campaigns.
• Ability to work in a fast-paced environment with shifting priorities and deadlines.
• Must collaborate effectively with various departments and stakeholders across the university.
• Remote or hybrid work options may be available, subject to university policies.

Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission. The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission. For more information, please visit: https://marymount.edu/student-life/health-wellness/title-ix-2/