Company Secretary

Job Summary:

The Company Secretary will ensure that the company complies with its legal, regulatory, and statutory obligations. This role will also involve corporate governance, corporate planning, and assisting in strategic decision-making, particularly in the pharmaceutical sector, where compliance with industry regulations is paramount.

Key Responsibilities:

• Corporate Governance:
• Ensure compliance with the Companies Act, SEBI regulations, stock exchange listings, and other applicable laws (such as the Drugs and Cosmetics Act, 1940).
• Maintain corporate records, board meetings, and resolutions.
• Assist in the smooth functioning of the Board of Directors and its committees, ensuring effective governance practices.
• Regulatory Compliance:
• Oversee regulatory compliance for pharmaceutical industry standards, including those of the Food and Drug Administration (FDA), Central Drugs Standard Control Organization (CDSCO), and other relevant agencies.
• Coordinate with external regulators on compliance matters and respond to notices from regulatory bodies.
• Ensure timely filing of returns with regulatory authorities.
• Board Support and Administration:
• Organize and prepare agendas and papers for board meetings, general meetings, and sub-committee meetings.
• Take minutes of meetings, ensuring that resolutions are properly recorded and implemented.
• Maintain records of board and committee meetings, ensuring compliance with statutory and legal requirements.
• Corporate Filings and Documentation:
• File annual returns, financial statements, and other mandatory documents with the Ministry of Corporate Affairs (MCA) or other regulatory bodies.
• Prepare and maintain statutory books, including registers of directors, members, and charges.
• Legal and Contractual Support:
• Review, draft, and manage legal documents such as contracts, agreements, licenses, and other corporate documents.
• Collaborate with the legal team to ensure the company's interests are protected in all contractual matters, especially in licensing and distribution agreements in the pharmaceutical industry.
• Risk Management:
• Identify legal risks related to the pharmaceutical industry, including intellectual property, regulatory changes, and compliance risks.
• Advise the Board and management on risk mitigation strategies.
• Stakeholder Communication:
• Serve as a point of contact for investors, regulators, and other external stakeholders.
• Ensure proper communication channels between the company and its shareholders.
• Internal Controls & Audits:
• Oversee the internal control systems related to compliance, legal matters, and corporate governance.
• Coordinate with internal auditors and external auditors on corporate matters and ensure compliance with industry best practices.

Qualifications & Skills:

• Educational Qualifications:
• A qualified Company Secretary (CS) with a degree in Law, Commerce, or a related field.
• Additional qualifications or certifications in Pharmaceutical Law, Regulatory Affairs, or similar would be an advantage.
• Experience:
• Minimum 5-7 years of experience as a Company Secretary, preferably within the pharmaceutical or healthcare sector.
• Knowledge of the pharmaceutical industry’s regulatory requirements, including drug licensing, intellectual property, and health and safety regulations.
• Skills:
• In-depth knowledge of corporate governance, legal, and regulatory requirements in the pharmaceutical industry.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks, deadlines, and priorities.

Personal Attributes:

• Strong attention to detail.
• High degree of professionalism, integrity, and ethics.
• Ability to work independently and as part of a team.
• Proactive and solution-oriented.

Benefits:

• Competitive salary and performance incentives.
• Health insurance and wellness programs.
• Opportunities for professional development and training.

Job Type: Full-time

Pay: ₹400,000.00 - ₹500,000.00 per year

Benefits:

• Provident Fund

Experience:

• Company secretary: 2 years (Required)

License/Certification:

• Company Secretary (Required)

Work Location: In person