Company Secretary

Job Purpose

The Company Secretary ensures the organization complies with all statutory, regulatory, legal, and corporate governance requirements. The role serves as a strategic advisor to the Board of Directors, facilitates effective board operations, and ensures smooth corporate governance practices in line with SECP, Companies Act 2017, and listing regulations.

Job Responsibilities

Corporate Governance & Board Management

• Organize and coordinate Board of Directors and Board Committee meetings.
• Prepare and circulate notices, agendas, working papers, and minutes of meetings.
• Ensure board decisions and directives are properly documented, tracked, and implemented.
• Advise the Board on governance best practices, the Companies Act 2017, and SECP regulations.
• Maintain statutory registers (Members, Directors, Share Transfers, Charges, etc.).

Regulatory & Statutory Compliance

• Ensure compliance with the Companies Act 2017, Listed Companies Corporate Governance Regulations, and SECP requirements.
• Prepare and file statutory forms and returns with SECP (e.g., Form A/B, Form 29, annual returns).
• Ensure timely submission of quarterly, half-yearly, and annual reports.
• Liaise with SECP, PSX, CDC, CDC-PLR, auditors, and legal advisors on compliance matters.

Shareholder Relations

• Manage shareholder communication, queries, and grievance handling.
• Oversee dividend distribution, bonus issues, share transfers, transmission, and related matters.
• Coordinate Annual General Meetings (AGM) and Extraordinary General Meetings (EOGM).
• Ensure proper maintenance of share ledgers and communication with the Share Registrar.

Legal & Compliance Support

• Draft, review, and vet legal documents, resolutions, compliance certificates, and corporate policies.
• Ensure alignment with corporate governance frameworks, listing regulations, and internal policies.
• Provide legal support to management on company law and corporate matters.
• Monitor changes in relevant laws and regulations and update leadership accordingly.

Corporate Reporting

• Prepare corporate governance compliance statements for annual reports.
• Assist in preparation of annual reports, directors’ reports, and disclosures.
• Ensure accurate maintenance of corporate records, statutory registers, and legal documentation.

Secretarial & Administrative Oversight

• Safeguard company seal, certificates, and confidential records.
• Manage corporate documentation, archival processes, and secure record-keeping.

Coordinate with internal departments for corporate approvals and governance documentation.

Qualification & Experience

• Qualified Company Secretary (ACIS/FCIS) from ICSP Pakistan or equivalent.
• Law degree (LLB / LLM) preferred.
• Minimum 8-10 years relevant experience, preferably in a listed company.

Strong understanding of SECP, Pakistan Stock Exchange (PSX), CDC regulations, and corporate governance.