Company Secretary

Coordinating and facilitating board meetings, including preparing board agendas, minutes and resolutions.

Ensuring compliance with statutory and regulatory requirements, including filing annual returns, disclosures and resolutions.

Drafting and filing statutory documents, such as annual returns, board resolutions and meeting minutes.

Maintaining corporate records, registers and statutory books as per the applicable laws and regulations.

Working on the corporate governance best practices, legal requirements and compliance issues.

Guiding corporate governance best practices and implementing governance frameworks.

Legal research on varied topics such as employment law, privacy law etc.

Legal drafting and contract review

Prepare and distribute notices, agendas and supporting materials for board and committee meetings.

Attend board meetings, record minutes and maintain accurate records of board proceedings.

Assist in the preparation and filing of statutory documents with regulatory authorities.

Monitor changes in company law and ensure compliance with corporate governance guidelines, listing rules and other regulatory requirements.

Liaising with regulatory authorities, such as the Registrar of Companies (ROC) and being familiar with filings such as RBI, FEMA, IEC, LEI, export compliance, etc.

Familiarity in using DSC for the Directors.

Audit & Inspection Readiness Coordinate with internal and external auditors during secretarial audits, regulatory inspections, and compliance reviews. Ensure availability and accuracy of documentation and respond to audit queries in a timely manner.

Communicate with external advisors, legal counsel and auditors on corporate governance and compliance issues.

Conduct corporate governance reviews and assessments to identify areas for improvement.

Stay updated on changes to corporate law, regulations and governance practices.

Draft and review agreements including but not limited to NDAs, SaaS agreements, facilities and vendor agreements etc.

Work closely with the EMEA/APAC legal counsel for supporting with compliance across regions.

Bachelor’s degree in Law, Business Administration or a related field.

Qualified Company Secretary (ACS) with a membership of the Institute of Company Secretaries of India (ICSI).

3+ years of experience as a company secretary or a similar role in corporate governance and compliance.

Strong knowledge of corporate law, regulations and governance principles.

Familiarity with corporate governance codes and guidelines, such as the Companies Act and working on the MCA portal, and other government portals.

Experience with corporate secretarial software and tools for document management and compliance tracking.

Excellent communication and interpersonal skills, with the ability to interact effectively with senior executives and board members.

Ability to work independently and handle confidential information with discretion.

Attention to detail and the ability to work effectively under pressure in a fast-paced environment.

Experience in handling regulatory filings and compliance audits.

Legal background or additional qualifications in law.