Company Secretary

Overview:

The Company Secretary supports the Board and Senior Management in maintaining a robust governance framework aligned with VARA requirements. The role oversees Board and committee administration, governance records, policy governance, and regulatory filings, ensuring accurate documentation, effective decision-making records, and timely escalation of governance matters.

Responsibilities:

• Organise Board and committee meetings, including agendas, materials, minutes, and action tracking
• Support governance frameworks, including terms of reference, delegated authorities, and annual calendars
• Draft clear and accurate minutes and written resolutions
• Maintain governance registers (e.g. Board composition, conflicts of interest, attestations)
• Coordinate regulatory notifications, approvals, and governance-related filings
• Manage policy governance, including inventory, approvals, and review cycles
• Maintain fit and proper documentation for Board and key function holders
• Oversee statutory and corporate records, including shareholder and signatory registers
• Track and escalate outstanding Board and committee actions
• Support regulatory inspections and ensure records are audit-ready
• Coordinate with Compliance, Risk, Legal, HR, and other functions on governance matters
• Ensure confidentiality and proper handling of sensitive governance information

Qualifications:

• Bachelor’s degree in Law, Business Administration, Finance, or related field
• Relevant company secretarial or governance qualification preferred
• 5+ years of experience in company secretarial, governance, or regulated financial services roles
• Experience supporting Board and committee governance in financial services, fintech, or virtual assets preferred
• Strong understanding of governance processes, statutory recordkeeping, and regulatory workflows