Company Secretary (CS)

Job Title: Company Secretary (CS)Job Location: KolkataJob Type: Full time, PermanentJob Mode: Work from Office

Job Summary

A Company Secretary (CS) is key managerial personnel responsible for ensuring that an organization complies with statutory and regulatory requirements. The CS acts as a vital link between the board of directors, management, shareholders, government, and other regulatory authorities.

Key Roles and Responsibilities

1. Statutory Compliance

· Ensure compliance with the Companies Act, Securities Laws, and other applicable regulations.

· Prepare and file necessary Statutory returns and documents (e.g., annual returns, financial statements, forms) with the Registrar of Companies (ROC).

· Maintain and update statutory registers such as register of members, directors, and charges.

· Application for the Trade License, FSSAI License, PPL License, Police License, Shop Establishment License, Professional Tax, LEI.

2. Board and General Meetings

· Organize and coordinate Board Meetings, Committee Meetings, and General Meetings (AGM/EGM).

· Prepare and circulate notices, agendas, and minutes of meetings.

· Ensure proper documentation and record-keeping of board decisions.

· Guide the Chairperson and Directors on meeting procedures and legal requirements.

3. Corporate Governance and Legal Advisory

· Advise the board on corporate governance frameworks and ethical standards.

· Ensure compliance with corporate policies, codes of conduct, and risk management frameworks.

· Provide legal advice on contracts, joint ventures, mergers & acquisitions, and corporate restructuring.

· Liaise with regulatory bodies like SEBI, Stock Exchanges, RBI, and MCA.

4. Shareholder Relations

· Manage and maintain shareholder records.

· Handle dividend payments, share transfers, and communication with shareholders.

· Address shareholder grievances and queries promptly.

5. Secretarial Audit and Reporting

· Conduct Secretarial Audit and ensure the company’s secretarial practices comply with laws.

· Prepare Secretarial Audit Reports (Form MR-3) for submission to the board.

· Coordinate with auditors, legal advisors, and regulators for smooth audits and inspections.

6. Corporate Strategy and Administration

· Assist the board in strategic decision-making and policy formulation.

· Support in drafting and reviewing corporate documents, MOA, AOA, and policies.

· Facilitate corporate restructuring such as mergers, amalgamations, or winding up.

Skills and Competencies

· In-depth knowledge of corporate laws, securities laws, and governance codes.

· Excellent drafting, communication, and presentation skills.

· Strong analytical and decision-making abilities.

· Proficiency in legal documentation and regulatory filings.

· High level of integrity, confidentiality, and professionalism.

Qualification

Membership of the Institute of Company Secretaries of India (ICSI).

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person