Company Secretary - Vile Parle (E)

Designation: Company Secretary

Education: Company Secretary. LLB (preferred).

Experience: 8–10 years of experience, with at least 3 years in a listed manufacturing company.

Location: Head Office (Vile Parle)

Industry Preference: Pharma

Responsibilities:

A. Statutory & Regulatory Compliance

 Ensure compliance with the Companies Act, 2013, SEBI (LODR) Regulations, 2015, and other applicable corporate laws.

 Maintain and update statutory registers, minutes of Board Meetings, Committee Meetings, and General Meetings.

 File necessary forms and returns with MCA, SEBI, and Stock Exchanges within prescribed timelines.

 Ensure adherence to insider trading regulations, including monitoring and maintenance of the trading window and UPSI compliance.

 Advise the Board on corporate governance standards, disclosure requirements, and regulatory changes.

 Coordinate for annual report preparation, including Director’s Report, Corporate Governance Report, and CSR disclosures.

B. Board and Shareholder Relations

 Organize and coordinate Board Meetings, Committee Meetings, and General Meetings; prepare and circulate agendas, notes, and minutes.

 Serve as the liaison between management and the Board to ensure effective communication and timely decision-making.

 Manage shareholder relations, including handling queries, grievances, and communication through the Registrar & Transfer Agent (RTA).

 Oversee compliance with secretarial standards issued by the ICSI.

C. Legal and Regulatory Affairs

 Draft, vet, and review agreements, contracts, and MoUs in coordination with legal advisors.

 Ensure compliance under environmental and industrial laws applicable to the chemical industry.

 Liaise with external regulators such as ROC, SEBI, Stock Exchanges, NSDL/CDSL, and other statutory bodies.

 Represent the company before regulatory authorities and ensure timely responses to notices or queries.

D. Corporate Strategy and Advisory

 Support management in decision-making by providing legal and governance insights.

 Assist in drafting and implementing Board policies, codes of conduct, and whistleblower mechanisms.

E. CSR & Sustainability Oversight

 Coordinate CSR Committee meetings and ensure compliance with Section 135 of the Companies Act.

 Monitor implementation and impact assessment of CSR initiatives in line with approved projects & budgets.

 Ensure proper documentation and disclosures of CSR activities in the annual report.

F. Secretarial Audit & Risk Management

 Coordinate Secretarial Audit and ensure compliance with auditors’ recommendations.

 Support internal audit and risk management frameworks from a governance perspective.

 Regularly review compliance risk and maintain a robust compliance calendar.

Skills:

Excellent understanding of corporate laws and regulatory frameworks.

Strong communication, drafting, and presentation skills.

High integrity and professional ethics.

Analytical mindset with attention to detail.

Stakeholder management and Board-level coordination skills.

If interested, please share resume on anagha@ecolux.co.in

Job Types: Full-time, Permanent

Pay: ₹60,000.00 - ₹100,000.00 per month

Benefits:

• Provident Fund

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Preferred)

Work Location: In person