Compliance Coordinator

East Bay Innovations
Administration Department
Compliance Coordinator (Part-Time)

About our Organization:
Established in 1994, East Bay Innovations (EBI) is a nonprofit human services organization that supports people with developmental disabilities, such as intellectual disabilities, autism, and cerebral palsy. Our person centered services support people to live in their own homes, make choices about how they live, work in jobs of their choosing, and enjoy being part of their communities. We seek to further the human rights and empowerment of people with disabilities, and hire people who care about social justice and want to make a difference in the lives of others.

EBI has been named a winner of San Francisco Chronicle’s Top Workplaces Award for 2023, 2024, and 2025!

About the Compliance Coordinator Position:
The Compliance Coordinator role is central to ensuring a safe, efficient, and compliant environment for East Bay Innovations staff, consumers, and partners.

Education:

• Associate’s Degree in Business, Administration, Human Resources, or a related field is preferred.
• Relevant professional experience can be substituted for the degree requirement.

Experience:

• A minimum of two (2) years of administrative work experience, with a focus on compliance, HR, or safety preferred.
• Familiarity with HR and worker’s compensation regulations and standards, including EEOC and DOL requirements.
• Demonstrated experience in safety management, compliance reporting, and documentation procedures.

Schedule

• Part-Time: 30 hours per week.
• Monday-Friday: 9:00AM-3:30PM (6 hours per day with a 30 minute unpaid lunch).

Locations:

• Working on-site at the San Leandro Office.
• Possession of a valid California driver's license, a driving record that meets agency standards, auto insurance, and access to a vehicle.

Compensation:

• $30.00 per hour.

Duties and Responsibilities:
Administrative & Workplace Support

• Assist with the intake and follow-up communication for workers' compensation claims.
• Maintain the physical appearance of EBI’s main office, ensuring all common areas (reception, conference rooms, kitchen) are clean, orderly, and welcoming.
• Foster a positive, helpful, and collaborative atmosphere when interacting with all EBI staff, consumers, partners, and guests.
• Provide other administrative support and perform duties as assigned to contribute to the success of the Administrative team.

Employee Compliance & Documentation (Non-Negotiables)

• Administer and meticulously track all employee training and certification records to ensure 100% compliance.
• Generate regular compliance reports to identify staff with missing or expired documentation, including driver's licenses, auto insurance, and other EBI-required credentials.
• Manage all employee personnel files, both physical and digital, ensuring they are complete, confidential, and in full compliance with Department of Labor (DOL) and Equal Employment Opportunity Commission (EEOC) regulations.
• Assist with the annual EEOC audit and other regulatory reporting as needed.

Safety Program & CARF Oversight

• Serve as the Co-Chair of the EBI Safety Committee, helping to lead safety initiatives and ensure adherence to all Commission on Accreditation of Rehabilitation Facilities (CARF) standards and OSHA regulations.
• Oversee the agency’s Personal Protective Equipment (PPE) program, including managing inventory, sourcing and ordering supplies, delivering supplies to client homes or other satellite offices as needed, and processing employee requests.
• Conduct regular safety walk-throughs of EBI facilities to identify, document, and mitigate potential hazards.
• Plan and execute annual safety drills (e.g., fire, earthquake, utility failure, etc.) to ensure staff preparedness and procedural compliance.
• Investigate reported safety concerns and track them to resolution, ensuring a closed-loop corrective action process is followed.
• Analyze Special Incident Report (SIR) data to identify trends, prepare actionable safety reports, and recommend preventative measures.
• Prepare agendas and document the official minutes of all quarterly safety meetings.
• Develop and maintain the agency's safety training curriculum; source new, relevant trainings for staff and regularly update existing materials to meet current regulations and best practices.

Human Resources

• Tracks completion of non-negotiable requirements for EBI staff after New Hire Orientation and CPR training. Checks out with staff prior to leaving, and updates the database and Monday boards.
• Additional tasks as assigned by the HR Director and Senior Assistant Director.

Benefits:

• Medical coverage for those working 30 hours a week or more, with two different providers for you to choose from.
• Dental and vision coverage for both full-time and part-time staff.
• Flexible Spending Account & Dependent Care FSA, Commuter, and Parking pre-tax benefits.
• Voluntary Life, AD&D, Accident, Critical Illness, Hospital Indemnity, and Pet Insurance.
• Employee Assistance Program (EAP) that include free mental health counseling sessions for you and members of your household.
• 403(b) retirement plan so you can invest in your future.
• Education Assistance Fund, providing reimbursement for tuition, fees, and supplies for education and self-enrichment courses.
• Membership in the Service Employees International Union (SEIU) Local 1021.
• Many opportunities for training so you can feel confident in the work you do and prepare for future career opportunities.
• Paid sick leave for all employees, and paid vacation for full-time employees.
• Paid holidays for all Federal holidays.
• Mileage reimbursement for on-the-job driving at $0.70 per mile.
• EBI offers Additional Language Stipends for staff based on language fluency assessment and client/department/agency needs.
• September is DSP Month, our special time to celebrate and thank our amazing staff! EBI hosts a fun-filled get-together with games, laughter, and plenty of opportunities to connect.

The Public Service Loan Forgiveness program is a federal program that forgives student loan debt for nonprofit employees after 120 qualifying payments. Employees who work at least 30 hours per week for a governmental, 501(c)(3) nonprofit, or other qualifying nonprofit organization may apply to have the balance of their student loans forgiven (tax free) after making 120 monthly payments.

East Bay Innovations is an equal opportunity employer. We will consider all applicants without regard to race, color, religion, national origin, ancestry, sex, gender, gender identity, physical or mental disability, medical condition, genetic information, marital status, age, sexual orientation, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

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