Compliance Legal Administrative Associate

The Reynolds and Reynolds Company is seeking a Compliance Legal Administrative Associate to provide critical support to Employment Counsel by maintaining accurate legal documentation, monitoring regulatory developments, and strengthening compliance workflows across the organization. This position plays a key role in ensuring the quality and consistency of disciplinary records, supporting ADA processes, and enhancing the efficiency and effectiveness of the legal department’s operations.

Key Responsibilities

• Review and revise disciplinary documentation (e.g., written warnings, performance improvement plans, termination memos) to ensure alignment with legal requirements and company policies.
• Monitor and summarize legal and regulatory updates impacting employment practices.
• Maintain well-organized, audit-ready records of legal documents, policies, and compliance materials.
• Develop and update standardized templates, workflows, and “How-To” guides for leaders.
• Support the ADA accommodation process by reinforcing training content and guiding leaders through established procedures.
• Contribute to special initiatives such as the PIQ program and Associate Handbook revisions.
• Collaborate with internal departments to ensure timely, accurate documentation and compliance follow-through.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of 2 years of experience in a legal, HR, or compliance-focused administrative role.
• Exceptional writing and editing skills, with the ability to maintain a professional and legally sound tone.
• Knowledge of employment law and HR compliance best practices.
• Highly organized, proactive, and able to manage multiple priorities in a fast-paced environment.

Benefits:

Our associates receive medical, dental, vision, and life insurance. We also offer company contributions to your HSA, 6% match on 401(k), and a work/life balance with paid time off. At our Houston office, you can take advantage of our great training programs and facility amenities, including onsite dining and medical center. We also offer a wide variety of sports and social leagues to participate in after work, along with volunteering initiatives through our Associate Foundation.

Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment.

Reynolds and Reynolds encourages applicants of all ages and experience to apply, as we do not discriminate on the basis of age.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person