Conference Producer

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. In fact, our partners don’t just support the expansion of live events in the Kingdom; they’re also the partner of choice for heavyweights like Apple, Amazon and AliBaba.

Throughout 2023 and 2024 Tahaluf will build on its award-winning events; LEAP (www.onegiantleap.com) and Black Hat Middle East (www.blackhatmea.com), to launch new, largescale business-to-business events. From technology, real estate and food to pop culture, intermobility, beauty and beyond, Tahaluf will introduce a vibrant, varied portfolio of events, trade shows and conferences to the Kingdom of Saudi Arabia.

The team is looking for a Conference Producer to join the team who can demonstrate they have their finger on the pulse of our fast-paced and ever-changing industry. The successful candidate will be confident in speaking to expert speakers from all over the world and selling the unique opportunity to showcase their knowledge and expertise at our event. With meticulous organisational skills, you will be responsible for managing the speakers and order of show on-site at the event.

Key Responsibilities

Conference Production

• Develop and curate the conference agenda aligned with event objectives
• Research topics and source relevant, high-quality speakers
• Manage speaker outreach, communication, and coordination
• Work closely with internal teams, partners, and stakeholders on programme delivery
• Shape session formats, content flow, and overall conference narrative
• Manage timelines, schedules, and programme updates
• Coordinate speaker logistics including travel and accommodation
• Oversee on-site speaker management and ensure smooth session execution
• Support the overall vision, quality, and success of the conference

• Programme Development

• Research, develop, and curate the conference agenda aligned with event objectives and audience needs
• Identify relevant topics, trends, and themes to ensure content is timely and valuable
• Source, secure, and manage high-profile speakers, moderators, and panelists
• Draft session formats including keynotes, panels, fireside chats, workshops and roundtables

• Speaker Management

• Lead speaker outreach, invitations, and negotiations
• Manage speaker communications, briefings, and preparation materials
• Coordinate speaker logistics including travel, accommodation, and schedules
• Ensure speakers are aligned with the event narrative and objectives

• Stakeholder Coordination

• Collaborate with internal teams including marketing, production, sponsorship, and operations
• Work closely with partners, sponsors, and stakeholders to integrate their content where relevant
• Ensure all stakeholders are aligned on programme timelines and deliverables

• Content & Creative Direction

• Shape the overall content narrative and storytelling of the conference
• Work with creative and production teams on stage design, scripts, and show flow
• Ensure consistency and quality of content across all sessions

• Project Management

• Develop and manage content timelines and production schedules
• Track progress and ensure deadlines are met
• Maintain accurate records of speakers, sessions, and programme updates

• On-Site Delivery

• Manage speakers and sessions on-site to ensure smooth execution
• Brief moderators, speakers, and stage teams before sessions
• Oversee stage flow and resolve any last-minute changes

• Strategic Contribution

• Contribute to the overall vision and positioning of the event
• Identify opportunities to enhance audience experience and engagement
• Support the growth and long-term development of the conference brand

Educated to degree level or equivalent

Background Knowledge, Skills & Experience

Essential

• Minimum 2 years’ experience in conference production.

• Someone has experience in the gulf region.

• Speaks and writes clearly and fluently in English to both individuals and groups.

• Computer literate and proficient in the use of Microsoft Word and Excel.

• Commercial awareness.

• Research based role.

• Copywriting skills.

• Brand and market awareness.

Desirable

• Scientific background.

• Related industry/event knowledge.

• Conference production role.

What you will get

• Medical Insurance for you and your family
• Annual leave – 25 days
• Remote working on Sundays
• Working anywhere – 4 weeks every year
• Family visa costs (up to a max of three children)
• Individual annual flight allowance for expats

International Relocation Package*

• Paid flight to Riyadh – for you and your family (up to a max of three children)
• 60 days of accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
• Individual paid flight home and an end-of-service gratuity payment when leaving the company*

Local Relocation Package*

• Paid flight to Riyadh – individual and family (up to a max of three children)
• 30 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
• If eligible

We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.