Construction Administrative Assistant

Construction Administrative Assistant – Renewable Energy Projects

Are you an organized multitasker who thrives in a fast-paced, hands-on environment? Gridworks is looking for a Construction Administrative Assistant to support our field teams on utility-scale solar and battery energy storage projects. You’ll be the backbone of on-site operations, ensuring smooth communication, accurate documentation, and efficient coordination between superintendents, subcontractors, vendors, and clients.

About the Company
Established in 2014, Gridworks is a leading EPC contractor for utility-scale solar and battery energy storage projects. Operating across the Southwest and expanding nationally, we’ve delivered nearly 2 GW of clean energy projects. Gridworks is committed to safety, innovation, and sustainability—and to supporting the growth of every team member.

Roles and Responsibilities

• Track and record on-site employee work hours and maintain timekeeping records.
• Support daily jobsite documentation, including material usage, progress updates, and inventory management.
• Organize meetings, appointments, and communications between field teams, vendors, and clients.
• Prepare and distribute reports, correspondence, memos, and forms.
• Assist with travel arrangements, mileage tracking, and reimbursements.
• Maintain organized records, contact lists, and storage areas on-site.
• Serve as a point of contact for internal teams, subcontractors, and clients.
• Provide field support as needed and perform other administrative duties assigned by the Site Superintendent.

Work Environment

• Based on construction job sites, with exposure to outdoor conditions, noise, and equipment.
• Must follow all safety protocols and wear PPE as required.
• May involve walking on uneven terrain and operating utility vehicles (buggies).

Position Type and Travel
Full-time, with occasional overtime or weekend work as needed. Travel to various project sites required.

Qualifications and Requirements

• Prior experience in construction administration or field coordination preferred.
• Solar or renewable energy construction experience a plus.
• Proficient in Microsoft Excel, Word, and reporting software.
• Strong written and verbal communication skills.
• Highly organized with excellent attention to detail and problem-solving ability.
• Ability to manage confidential information professionally.
• Self-motivated, dependable, and able to multitask under tight deadlines.
• Valid driver’s license with a clean driving record.
• Must pass background and pre-employment drug screening.

Equal Opportunity Employer
Gridworks is committed to fostering a diverse, inclusive, and sustainable workplace. Employment decisions are based on merit, competence, and business needs, without regard to any protected status.