Construction Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Construction Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our construction projects, providing essential administrative support to ensure smooth operations from project initiation to completion. Your energetic approach and attention to detail will help keep our projects on track, foster excellent communication, and support a productive work environment. This paid position offers an exciting opportunity to be part of a fast-paced construction setting where your organizational skills and office management expertise will shine.

Responsibilities

• Operate multi-line phone systems efficiently, directing calls accurately and providing exceptional customer service.
• Handle data entry tasks with precision, including updating project timelines, budgets, and documentation using Microsoft Office and Google Workspace tools.
• Maintain organized filing systems for contracts, permits, blueprints, and other project-related documents, ensuring quick retrieval when needed.
• Assist with calendar management for project meetings, appointments, and deadlines to keep teams on schedule.
• Support bookkeeping activities such as invoicing, expense tracking, and basic QuickBooks data entry to facilitate smooth financial operations.
• Proofread correspondence, reports, and project documentation for accuracy and clarity before distribution.
• Provide general office management support including ordering supplies, managing office equipment, and coordinating with vendors.
• Offer customer support by addressing inquiries from clients or subcontractors promptly and professionally.
• Collaborate with team members to ensure efficient project documentation flow and adherence to deadlines.

Qualifications

• Proven office management or administrative experience in a construction or related environment.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills.
• Experience with QuickBooks or similar bookkeeping software is preferred.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced setting.
• Exceptional phone etiquette and customer service skills; experience managing multi-line phone systems is a plus.
• Bilingual abilities are highly desirable to support diverse client interactions.
• Clerical experience including filing, proofreading, calendar management, and document preparation.
• Personal assistant experience is advantageous but not required.
• Ability to prioritize tasks efficiently while maintaining attention to detail; strong time management skills are essential. Join us in this engaging role where your administrative expertise will directly contribute to the success of our construction projects! We value energetic individuals who thrive on organization, communication, and supporting team efforts in a vibrant work environment.

Pay: $18.00 - $25.00 per hour

Work Location: In person