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Construction Administrator

The Construction Administrator is responsible for overseeing and coordinating construction projects from planning through completion, ensuring that all work is performed safely, on schedule, within budget, and in accordance with company standards, contract requirements, and client expectations. This role includes project management responsibilities such as planning, scheduling, cost control, coordination with subcontractors and vendors, documentation management, and progress reporting.

Key Responsibilities

Oversee day-to-day administrative and operational aspects of construction projects.
Coordinate project activities from pre-construction through closeout.
Assist in planning project scope, timelines, staffing, and resource allocation.
Monitor project schedules and ensure milestones and deadlines are met.
Track project budgets, costs, change orders, and purchase orders to help maintain financial control.
Review contracts, drawings, specifications, and other project documents to ensure compliance and accuracy.
Serve as a liaison between clients, subcontractors, vendors, field teams, and internal departments.
Oversee project execution and resolving issues that may impact cost, schedule, or quality.
Prepare, maintain, and organize project documentation, including submittals, RFIs, permits, logs, reports, and closeout documents.
Coordinate procurement and delivery of materials, equipment, and services to support project timelines.
Monitor subcontractor performance and ensure work is completed according to project requirements.
Generate payment applications, budget updates, and cost tracking.
Prepare submittals, get approval and issue to subcontractors and suppliers.
Attend project meetings and prepare meeting minutes, progress reports, and status updates for management and clients.
Ensure compliance with safety policies, quality standards, and applicable regulatory requirements.
Identify project risks, delays, or issues and escalate them promptly with recommended solutions.
Support project inspections, punch list follow-up, and final turnover documentation.
Maintain effective communication with all project stakeholders throughout the life of the project.
Assist in implementing process improvements to increase efficiency in project administration and delivery.

Project Management Duties

Develop and maintain project schedules and work plans.
Coordinate with superintendents, subcontractors, and suppliers to ensure project progress.
Prepare, workflow, and issue submittals.
Prepare pay applications.
Support budget forecasting and monitor actual costs against approved budgets.
Review and process change orders, contract modifications, and project updates.
Monitor project performance and provide regular reports on schedule, costs, risks, and overall progress.
Assist in resolving field and administrative issues to keep projects moving forward efficiently.
Help ensure that all contractual obligations, deliverables, and deadlines are met.

Qualifications

Bachelor’s degree in construction management, Engineering, Architecture, Business Administration, or related field preferred.
Minimum of 8 years of experience in construction administration, project coordination, or project management.
Experience managing or supporting construction projects in commercial, industrial, federal, or institutional environments preferred.
Strong knowledge of construction processes, contracts, scheduling, budgeting, and project documentation.
Ability to read and interpret plans, specifications, and construction-related documents.
Proficiency in Microsoft Office Suite; experience with project management and construction software is a plus.
Strong organizational, analytical, and problem-solving skills.
Excellent verbal and written communication skills.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Detail-oriented with strong follow-through and accountability.

Core Competencies