Construction Clerk Part Time

Description:

The Construction Clerk supports the procurement and construction teams by processing vendor invoices, maintaining accurate records in Buildertrend (BT), and ensuring all documentation related to construction purchasing, deliveries, and job cost allocation is complete and organized. This position helps ensure smooth financial and operational workflows that enable the organization to meet its mission of building homes, communities, and hope.

Part time - 25 hours a week

Requirements:

What You’ll Do

Support Construction Accounting & Procurement

• Process verified vendor and subcontractor invoices in Buildertrend (BT) for payment.
• Ensure all invoices, purchase orders, delivery records, and bills are properly documented.
• Allocate expenses to appropriate job cost accounts according to departmental procedures.
• Complete payment documentation by recording finance-processed payments in BT.
• Review and reconcile vendor statements as needed.

Maintain Accurate Records & Systems

• Enter bills, post deliveries, scan receipts, and update job records in Buildertrend.
• Assist with job setup and maintenance within BT.
• Maintain and update vendor and contractor compliance logs (NDOL, SOS, Certificates of Insurance).
• Perform data entry and filing related to construction payables, purchase orders, and billing.

Support Field & Team Operations

• Track field and plumbing labor hours weekly in Buildertrend.
• Provide administrative support that keeps construction projects running efficiently.
• Assist with additional duties as assigned to support construction operations.

What You’ll Experience

Behind-the-scenes impact:
Your work directly supports timely payments, accurate job costing, and smooth project execution.

Collaboration:
You’ll partner closely with construction, procurement, and finance teams.

Skill development:
Gain experience in construction administration, accounting processes, and Buildertrend systems.

Mission-driven work:
Your attention to detail helps Habitat Omaha build homes, communities, and hope.

What Success Looks Like

• Invoices and documentation are processed accurately and on time.
• Buildertrend records are complete, current, and reliable.
• Vendor and contractor compliance information is well-maintained.
• Construction teams and finance staff have the information they need to work efficiently.
• Administrative processes support on-schedule, well-managed construction projects.

What You Bring

Education & Experience

• High school diploma or equivalent required.
• Minimum of 1 year of administrative, clerical, or accounting experience.
• Experience with construction accounting or management software (e.g., Buildertrend, NetSuite) preferred but not required.
• Buildertrend experience a plus.

Skills & Strengths

• Attention to detail: Accurate, organized, and thorough with documentation.
• Technology: Proficient in Microsoft Office and comfortable learning new systems.
• Organization: Able to prioritize tasks and manage multiple responsibilities.
• Problem-solving: Works independently to identify and resolve issues.
• Reliability: Dependable, consistent, and professional.

Work Environment & Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Occasional lifting of up to 15 pounds.
• Office-based environment with routine administrative tasks.

Why It Matters

The Construction Clerk ensures the financial and administrative foundation of Habitat Omaha’s construction work is strong. By keeping records accurate and processes moving, this role helps ensure every dollar, delivery, and document supports the successful completion of affordable homes for families in our community.

Equal Opportunity Policy

Habitat for Humanity of Omaha (Habitat Omaha) actively recruits, employs, trains, compensates employees regardless of race, color, religion, sexual orientation, gender identity or expression, gender, national origin, age, disability, genetics or veteran status. In addition to federal law requirements, Habitat Omaha complies with applicable state and local laws governing nondiscrimination in employment in every location. This policy applies to all terms and conditions of employment, including workplace harassment.

At Habitat Omaha, we have a clear vision to be the place where a diverse mix of talented people want to come, to stay, and to do their best work. Our vision is to see a world where everyone has a safe, affordable place to live, and we know our company runs on the hard work and dedication of our passionate and creative employees. Our dedication to promoting diversity, multiculturalism and inclusion is clearly reflected in the work that we do externally in the community, as well as internally with our employment practices.