Construction Coordinator - 12 Months Contract

Objective:

The Construction Coordinator will support the Construction Project Manager in the delivery of the New Academic Building (NAB) and related capital works. The role will focus on procurement activities, including client-direct procurement of specialist packages and ensuring compliance with RCSI procedures, while also assisting with project coordination, governance, and reporting.

This position is key to ensuring project procurement activities are well planned, cost-effective, and aligned with programme milestones.

Key responsibilities:

Procurement:

• Support and coordinate procurement processes for client-direct packages (e.g., AV, ICT, FFE, specialist equipment).
• Prepare tender documentation, seek quotations, and manage competitive procurement processes.
• Maintain and update procurement schedules in line with programme milestones.
• Liaise with contractors, suppliers, and consultants to ensure timely delivery of procured items.
• Ensure compliance with RCSI procurement policies and procedures.
• Support value engineering initiatives and identification of cost-saving opportunities.

Project Coordination:

• Assist the Construction Project Manager in day-to-day coordination of the project.
• Support governance processes including preparation of agendas, minutes, and follow-up actions from project meetings.
• Maintain accurate records on the project’s common data environment.
• Track progress of procurement and highlight risks or delays to the Project Manager.
• Always Representing the best interests of the Department / RCSI Bahrain

Financial Support:

• Assist in preparation of procurement-related financial forecasts and cash flows.
• Support the Finance team in reviewing supplier invoices and payment applications.
• Ensure proper documentation and approvals for procurement expenditure.

Risk & Compliance:

• Monitor procurement risks and maintain procurement risk register.
• Ensure suppliers and contractors meet compliance requirements (insurance, certifications, etc.).
• Support health & safety compliance related to procured items (e.g., equipment standards, delivery logistics).

Reporting:

• Prepare updates for weekly and monthly project reports.
• Maintain relevant dashboards and trackers for project coordination.
• Support preparation of Finance Committee and Executive Team updates where required.


Requirements

Key Requirements/Competencies:

• Strong knowledge of procurement processes in construction and capital projects.
• Excellent organisational and coordination skills.
• Commercial awareness with ability to negotiate with suppliers and contractors.
• Strong communication and stakeholder management skills.
• Proficiency in MS Office and project management software.
• Understanding of contract administration and compliance requirements.

Person Specification:

• Degree or diploma in construction management, engineering, quantity surveying, or related discipline (desirable)
• Minimum of 3 years post qualified experience
• Experience in construction coordination or procurement.
• Experience with capital projects and client-side procurement preferred.
• GCC / Middle East experience advantageous.