Construction Office Support (Admin)

A leading Real Estate Developer & Property Management Company in Bahrain seeks to employ Admin for Construction division

Administrative Duties:

• Process and disburse construction draws for residential and commercial projects. Ensure that all analysis and documentation are in compliance with established policy and procedures. Monitor for timely completion and balanced budget.
• Coordinate and collaborate lending officers, customers, appraiser/inspectors, contractors, title company personnel, in order to process construction loans in an effective manner
• Administer hazard insurance claims; review contract, administer draws through the cost estimate until work is complete. .
• Engage and evaluate new project budget reviews; collaborate with lending officers to clear concerns and conditions.
• Manage Approved Contractor data; maintain strong relationships with contractors.
• Track IRS reportable contractors and vendors to ensure accurate 1099 reporting.
• Audits files for all required documentation.
• Identify and propose process efficiencies
• Perform related duties and responsibilities as required.

· Sending out enquires to sub-contractors, suppliers and utility companies

· Ensuring paperwork is actioned and filed electronically

· Taking notes at construction meetings, distribution of action points and following up liaison with clients

· Production of handover manuals for clients

· Logging and resolving snagging issues on newly built properties

Experience/skill set should include:

· Knowledge of office and accounting procedures

· Exceptional computer and Software usage skills – MS Office Suite

· 2-3 years administrative experience in a Construction Company (Preferred)

· Excellent customer service

· Strong ability to work independently; Ability to research and problem solve

· Demonstrated knowledge of phone and email procedures and etiquette

· Ability to prioritize and meet deadlines.

Job Types: Full-time, Permanent