Continuing Education Finance and Hiring Administrator

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:

Continuing Education Finance and Hiring Administrator

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Financial Specialist II

Job Duties:

Provide a full range of accounting, hiring, and finance administrative services for the UWEC Continuing Education Unit, which includes areas within Masters and Bachelor’s degrees, credit programs, noncredit programs and conferences.

Responsibilities include, but are not limited to, hiring process coordination, accounts receivable, accounts payable, records management, cash handling, providing customer service, budget management, as well as support for the CE registration area, UW System Office of Online & Professional Learning Resources (OPLR) reporting, and special reporting tasks as assigned by the Director and Operations Manager of Continuing Education. The Finance and Hiring Administrator functions as the lead and sole worker in all fiscal responsibilities, is responsible for all aspects of programmatic hiring processes, and assists with various administrative operations. This position reports to the Operations Manager.

An ideal candidate for this role is a proactive administrator who not only manages processes but looks for opportunities to improve them when appropriate or necessary. The right candidate will be the primary point of coordination for fiscal processes within Continuing Education, acting as a vital liaison between our unit and campus partners in HR and Accounting. The Financial and Hiring Administrator will communicate with stakeholders outside of the University and will play an important role in delivering a positive experience for our instructors, partners, and customers. The ideal candidate will have a sharp eye for detail and the ability to adapt to changing priorities and deadlines. Confidence in navigating systems and advocating for operational needs will support success in this position. We are seeking someone who is a collaborative team member, systems thinker, and problem solver, and who is comfortable working through complex processes, while contributing to continuous improvement. Advanced financial experience is not required; training will be provided on institutional systems and processes.

This is an in-person position (University of Wisconsin – Eau Claire Campus) with the potential for up to one remote work day per week.

Key Job Responsibilities:

• Reviews transaction processing internal controls and recommends policies and procedures

• Audits or reconciles original purchase documents with payments

• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences

• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies

• Creates general reporting for transactions

• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit

• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials

• Reallocates expenses to appropriate funding strings

Department:
Continuing Education

Compensation:

Compensation: $18 - $21.50/hour

Required Qualifications:

• Ability to interpret financial data and provide recommendations
• Ability to manage administrative processes from beginning to end
• Ability to remain adaptable and flexible to different situations and changes and to work under pressure
• Ability to learn new systems, software, and processes quickly
• Ability to use Excel to create and maintain spreadsheets involving administrative and financial data
• Ability to use databases to export data, enter data, and prepare reports
• Must have the mental and visual ability to read, interpret, and manipulate MS Excel, Words, and Outlook files daily
• Must have the physical ability to operate office equipment (such as phone, computer, and printer) used to perform essential job functions daily

Preferred Qualifications:

• Knowledge of cash handling standards and practices
• Experience in administrative roles with financial responsibilities (ex. Budget coordination, accounts payable/receivable, payroll, program/department administration, or similar roles involving financial processes and systems).
• Coursework and/or experience in accounting, finance, or a related field
• Accounts receivable and accounts payable experience
• Administrative experience with Workday system

Key Skills and Attributes

• Problem-solving and process improvement skills
• Excellent verbal and written communication
• Exceptional customer service skills
• Strong organization skills and ability to prioritize workload
• Strong critical thinking skills
• Ability to work effectively and collaboratively with diverse groups and individuals

Minimum Experience

• Administrative and/or office support experience
• High school diploma or equivalent

How to Apply:

Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Website: http://wisconsin.wd1.myworkdayjobs.com/UW_Comprehensives . You must create an account and login before you can apply. Please be sure you have included the following in PDF format :

• Cover letter
• Resume
• Names and contact information for three references.

To ensure consideration, completed applications must be received by May 12, 2026. However, screening may continue until position is filled.

Contact Information:

Emma Dimick
Operations Manager
715-836-5637
dimicker1944@uwec.edu

Special Notes:

INSTITUTIONAL OVERVIEW

UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/ .

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

ADDITIONAL INFORMATION

The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report . Also visit our Campus Security Authority (CSA) policy.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.