Contract Administration Officer

The Contract Administration Officer is responsible for reviewing and updating existing contracts, processing jobs, sales and contracts in iCabs timely.

He/She ensures the compliance of new and existing contracts with Rentokil Boecker®’s internal terms and conditions. Rentokil Boecker Contract Administration Officer is held accountable for the below job responsibilities:

• Reviewing and checking new contracts documentation and approvals on daily basis;
• Processing jobs and product sales on daily basis;
• Ensuring management approval on all premises addition and price increase and processing data on daily basis in iCabs;
• Processing renewals upon requests;
• Ensuring dashboard is updated on a timely manner;
• Performing daily reconciliation of iCabs and dashboard;
• Supporting the finance team preparing the Monthly Management Accounts by providing month end closing reports generated from iCabs;
• Coordinating with the service teams on processed jobs/products and sales status;
• Providing support to sales, service and credit control teams when needed.
• Performing daily cash collection deposit in banks
• Preparing invoices in Arabic, performing invoicing runs in Icabs, distributing the invoices to collection teams and updating the feeder file on a daily basis
• Ensuring accuracy of all status changes from termination, to deletion and suspension on icabs and processing requests based on the requirements
• Processing all termination, deletion and price reduction requests in icabs and updating the alert sheets for management review and approval, on a daily basis
• Updating the credit sheet and verifying the compliance of all received requests with state of service (SOS) reports
• Sharing credit notes of missed services with management for approval on a weekly basis before sending them to concerned parties
• Supporting the AR team in adjusting the credit notes against original invoices in Navision on a monthly basis

Requirements

• Degree in Accounting, Business Administration or any relevant field;
• Experience of minimum 4 years in a similar role;
• Proficiency in English and Arabic with excellent verbal and written communication skills;
• Knowledgeable in reporting and monitoring with remarkable attention to details;
• Effective decision making and problem-solving skills.

Benefits

• Competitive Salary
• 22 vacation working days/year
• One ticket per year to visit home country