Contract Administrator

We are seeking an experienced Contract Administartor o oversee the full lifecycle of company contracts wthile supporting administrative and business operations. The ideal candidate will be responsible for reviewing, negotiating, managing, and monitoring contracts with clients, subcontractors, suppliers, and consultants, ensuring compliance, minimizing risks, and supporting smooth project execution.

The role also includes administrative coordination, documentation control, and follow-up on supplier payments and contractual obligations.

Key Responsibilities

• Lead the development, review, negotiation, and management of contracts with clients, vendors, subcontractors, consultants, and business partners.
• Review, draft, evaluate, and administer construction contracts, subcontract agreements, consultancy agreements, purchase orders, and vendor contracts.
• Ensure all contracts comply with legal, regulatory, and organizational standards and company policies.
• Identify, assess, and mitigate contractual and commercial risks.
• Monitor contract performance, obligations, deliverables, deadlines, and timelines.
• Manage contract variations, claims, renewals, extensions, and dispute resolution processes.
• Coordinate with legal, finance, procurement, project, and operational teams on contract-related matters.
• Provide guidance and advice to stakeholders on contract interpretation, compliance, and contractual obligations.
• Support tendering, bidding, prequalification submissions, and commercial documentation.
• Maintain accurate contract records, correspondence, and documentation for ongoing and completed projects.
• Support audits and internal reviews related to contracts and commercial documentation.
• Develop and improve contract management procedures, systems, and best practices.
• Handle administrative coordination and documentation related to company projects and operations.
• Prepare reports, meeting minutes, contractual correspondence, and official communications.
• Maintain filing systems for contracts, permits, licenses, warranties, insurance documents, and project records.
• Coordinate with suppliers, subcontractors, consultants, and government authorities when required.
• Follow up on supplier invoices and payments in coordination with the finance department.
• Track project-related approvals, bonds, warranties, and contractual deliverables.
• Assist management with operational coordination and office administration tasks.

Requirements

• Bachelor’s degree
• Minimum 5 + years of experience in contract management within the construction or MEP or Facility management industry.
• Strong knowledge of construction contracts, terms and conditions, subcontract agreements, claims, and project documentation.
• Experience in handling contractual correspondence, claims management, and variations.
• Excellent communication, negotiation, analytical, and organizational skills.
• Strong proficiency in MS Office and document management systems.

Application Question(s):

• Have you worked in managing or creating contracts?

Work Location: In person