Contract Assistant

Job description (Responsibilities & Accountabilities)

• Prepares or reviews (as the case may be) Consultant, Client and Subcontractors Contracts.
• Prepares or reviews (as the case may be) amendments to Consultant, Client and Subcontractor Contracts.
• Forwards copies of the Consultant / Client / Subcontractors Contract to the Consultant / Client / Subcontractors for signature (as applicable). Receives signed contract copy from Consultant/Client/ Subcontractor
• Forwards for signature to MPH authorized signatory, ensures duly signed copy is returned to Consultant/Client /Subcontractor
• Monitors the expiry dates of Consultant / Client / Subcontractor contracts. Notifies Account Manager 2 months prior to expiry date.
• Follows up with Consultant / Client / Subcontractors for signatures of the Contracts.
• Issues demobilization notice to Consultant as and when required.
• Issues termination notice to Subcontractors as and when required.
• Ensures that Contract details are provided to Finance Department
• Updates Currently Contracted Personnel table.
• Updates subcontractor register
• Answers queries from Consultant / Client / Subcontractors / internal departments on contract related issues in coordination with account manager, payroll, logistics departments. Involves Contracts Supervisor when and as needed.
• Prepares Consultant’s Experience and Remuneration Certificate.
• Answers to third-parties queries related to Consultants’ employment (Banks, employment agencies etc).
• Prepares and reviews notices under client, subcontractor and consultant contracts.
• Maintains all records / files related to Consultant / Client / Subcontractors Contracts at dedicated drive.
• Monitors incoming / outgoing correspondence related to contracts.
• Provides records of MPH experience during the bidding process from time to time.
• Generates reports required by the management or other departments upon request

Employee Profile [Educational Qualification, Skills & Experience] :

• Bachelor’s Degreein any Discipline
• Ability to work as per superior’s instructions / guidelines.
• IT Proficiency ( MS word, and Excel)
• Proficient in English Language, French is an advantage
• 2 to 3 years’ experience