Contract Clerk

Description:

About Advocare, LLC

Advocare, LLC is an integrated independent physician owned and governed multi-specialty medical organization which delivers exceptional care throughout New Jersey, Pennsylvania, and Delaware. It includes approximately 900 pediatricians, family practice physicians and specialists, along with mid-level providers, each of whom has strong bonds to the children, adults, families and communities they serve throughout the tri-state area. Advocare physicians promise to bring to each patient their vast experience, a pursuit of continuing education and a true love for the practice of medicine. They are proud to provide the highest quality healthcare with a personal, caring touch which focuses on the health, safety, well-being and overall needs of their patients and their families. Advocare physicians offer medically integrated excellence for every healthcare need in life. For more information visit: Advocare, LLC

The Contracts Clerk provides support to Advocare, LLC and its Care Centers. The Contracts Clerk will be responsible for managing and maintaining all company contracts, including Master Service Agreements (MSAs), Non-Disclosure Agreements (NDAs), Leases, Employment Agreements and other legal documents, within the company’s contract database program (MediTract). This role requires meticulous attention to detail, exceptional organizational skills, and the ability to work collaboratively with various departments.

Responsibilities

• Initial data entry and document management (upload all current agreements into MediTract).
• Ability to review contracts to identify special terms, such as execution dates, expiration dates and renewal provisions, and enter such terms into Meditract.
• Ongoing contract administration, including obtaining incoming contracts and agreements and ensuring timely data entry and document management.
• Maintain and update Meditract with new agreements and any amendments to existing contracts.
• Track key contract milestones, such as renewal dates and compliance requirements.
• Generate and distribute reports to leadership and management as needed.
• Identify and flag agreement issues, such as incomplete signatures, missing documents, or non-compliance with contract terms.
• Follow up on outstanding contracts, ensuring timely execution and resolution of issues.
• Liaise with internal stakeholders to resolve contract-related queries and discrepancies.
• Opportunities to assist with legal research, from time to time.
• Other duties as assigned.

Reporting

The position reports to the Chief Legal Officer and General Counsel.

Language Ability

Ability to read and interpret documents such as agreements, mail, safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and correspondence when requested. Ability to speak effectively and clearly to colleagues and visitors.

Reasoning Ability

Ability to solve practical problems and address a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is exposed to an office environment with ringing phones, printing equipment and people moving around. This role uses standard office equipment. The noise level in the work environment is usually low to moderate.

This position is a hybrid remote position. The successful candidate will be able to work from home.

Physical Demands

The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, to walk, to use hands to finger, handle or feel and to reach with hands and arms.

Pre-Employment Screening

Benefits Available:

• Multiple medical and prescription coverage options
• Dental and vision care plans
• Health Savings Accounts (HSAs), where applicable
• Flexible Spending Accounts (FSAs)
• Voluntary critical illness, cancer, and accident insurance
• Voluntary hospital indemnity coverage
• Voluntary short-term and long-term disability insurance
• Voluntary term life insurance and AD&D (Accidental Death & Dismemberment)
• 401(k) retirement savings plan
• Paid time off (PTO)

Requirements:

Qualifications

• Bachelor’s degree; candidate for a Juris Doctor degree.
• Strong attention to detail, a positive attitude, and a team player.
• Ability to operate within a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently and manage multiple priorities.
• Collaborative approach and strong customer service orientation.
• Problem solving, time-management and innovative solutions skills.
• Strong organizational skills.
• Professionally skilled in personal presentation, verbal and written communication.
• Proficiency in Microsoft Office software applications.
• Ability to maintain security of corporate proprietary information and confidential data.
• Ability to excel in a fast-paced environment with multiple service locations and a broad set of diverse stakeholders, including physician leaders.
• Experience with contract database program (MediTract) a plus.