Contract Compliance Analyst - Audit & Operational Improvement

General Description of Duties

Essential Job Functions

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Collaborates with Project Manager and Business Manager in the development, preparation, and execution of departmental contracts for goods and services. Assists with tracking the service provider’s compliance with regulations and contractual requirements as it relates to deliverables, inspections, invoicing, staff qualifications, etc.
• Coordinates with Project Manager and Procurement on the preparation of draft scopes of work for contracts, amendments, single sources, change orders etc. as well as assist with the approval process.
• Coordinates the development of compliance and performance plans and timelines to ensure established standards are met. Ensure service providers provide the contractually required records to illustrate compliance with contractual requirements.
• Performs contract monitoring for departmental contracts and completes required reports. May conduct site visits of contracted services.
• Maintains a wide variety of detailed contract records and reports; collects and prepares various information on contract compliance.
• Perform invoice review to ensure invoices are compliant with contracted provisions. Conduct invoice reconciliation when necessary.
• Coordinates with Project Manager on contract compliance issues.
• Performs a variety of complex and specialized technical and analytic functions, e.g., analyzing data, typing, reports processing, documentation verification; gathers, interprets, and prepares data for studies, reports, and recommendations; provides information to supervisor.
• Attend and participate in various meetings for the dissemination of information.
• Performs duties as assigned/necessary which are related to the functions of the department.

Minimum Qualifications

Education: Associates Degree in Business Administration, Finance, Criminal Justice, or related field.

Experience: Five (5) years responsible experience in monitoring contracts or an equivalent combination of education, certification, training and/or experience that provides the requisite knowledge and skills to perform the essential job functions. Professional experience with Microsoft Excel and Word required.

Miscellaneous: Must possess and maintain a valid Florida Driver’s License.

Knowledge, Skills and Abilities

• Knowledge of and/or ability to learn procedures relating to all services provided by the Corrections Department.
• Ability to compose effective and accurate documents, reports, and similar materials.
• Knowledge and ability to review contract documents.
• Ability to perform mathematic computations accurately and quickly; intermediate to high level experience with Microsoft Excel; ability to create spreadsheets and work with formulas.
• Ability to prioritize work, organize, and make sound judgments.
• Ability to work independently.
• Ability to work under pressure with frequent interruptions.
• Ability to communicate professionally verbally, in writing, and in presentations
• Ability to establish and maintain effective working relationships.
• Applied knowledge of personal computer and electronic data processing and applicable software.
• Ability to operate basic office equipment e.g., personal computers, printers, adding machines, copy machines, facsimile machines.
• Skill in reading, updating, and maintaining various records and files; skill in complex administrative support functions, e.g., records maintenance, data analysis, reports processing, documentation proofing.

Physical Demand: Light

• 20 pounds maximum lifting.
• Frequent (up to 2/3 of the work time) lifting, carrying up to 10 lbs.
• If less lifting is involved, it will require significant walking/standing.
• Ability to use a personal computer for extended periods.
• If mostly sitting is involved, it will require push/pull on the arm or leg controls.
• Expressing or exchanging ideas by spoken word or perceiving sound by ear.
• Good eyesight for production or safety of self and others.
• Physical agility is required in kneeling, bending, stooping, and reaching.
• Required to have clear vision at distances of 20 inches or less.