Contract Manager

• Reviewing procurement documents to verify accuracy of descriptions and specifications, and ensuring compliance with oversight requirements
• Preparing encumbrances, purchase orders, and requisitions, collaborating with Central Office of Procurement to ensure compliance with Procurement Policy Board Rules and

• Consulting with agency staff to resolve inconsistencies or discrepancies in procurement documents
• Maintaining and updating procurement status reports and databases
• Entering and retrieving data from automated systems, specifically PASSPort
• Ensuring accurate and timely payments to contracted vendors
• Reviewing and processing monthly invoices; preparing and updating billing instruments as needed
• Coordinating with vendors and the Financial Division to resolve payment issues
• Reviewing and approving annual budgets submitted by contracted vendors
• Collaborating with program managers as needed
• Monitoring vendor compliance with contract terms, policies, and procedures
• Providing technical assistance to vendors to support contract compliance
• Maintaining program integrity through planning, conducting, and documenting quarterly audits
• Developing audit protocols, analyzing records, and summarizing findings in post-audit reports
• Coordinating the Purchase Card (P-Card) process by reviewing requests for compliance with agency policies and procedures
• Working with program staff and the Central Office of Procurement to finalize P-Card request

• Strong analytical and computer skills, including proficiency using Microsoft Office (Word, Excel, PowerPoint, Outlook), queries and reports.
• Excellent verbal and written communication skills
• Strong client service ethics