Contract Manager

The Manager, Contracts is responsible for overseeing the drafting, negotiation, and administration of contracts related to procurement activities. This role ensures that contracts align with project requirements, legal standards, and organizational goals. The Manager will work closely with suppliers, vendors, and internal teams to ensure contract execution and compliance, manage risks, resolve disputes, and monitor contract performance.

Job Summary

The Manager, Contracts will manage supplier and vendor agreements, monitor contract performance, handle disputes, renewals, and extensions, and ensure compliance with legal, regulatory, and organizational requirements.

Contract Management

• Oversee the drafting, negotiation, and administration of procurement contracts, ensuring all terms and conditions align with business objectives.
• Ensure all procurement contracts are legally sound, clear, and comply with company policies and applicable laws.
• Collaborate with procurement and legal teams to develop standard contract templates and improve contract processes.
• Work closely with procurement teams to develop and manage contracts with suppliers and vendors for goods, services, and materials.
• Negotiate contract terms that balance the company's needs with the supplier's capacity to deliver on time and within budget.
• Ensure vendor contracts are aligned with procurement strategies and operational requirements.

Contract Monitoring

• Monitor contract performance to ensure suppliers and vendors meet agreed deliverables, quality standards, and timelines.
• Review key performance indicators (KPIs) related to contracts and ensure compliance with service level agreements (SLAs).
• Work with project managers and procurement teams to address any performance-related issues promptly.
• Identify and mitigate risks within contracts, ensuring that all risks are managed effectively and contractual obligations are met.
• Conduct regular contract risk assessments and work with stakeholders to ensure appropriate risk controls are in place.
• Ensure that all contract-related risks-such as delays, performance issues, or compliance failures-are addressed in a timely manner.
• Handle any disputes or claims that arise during contract execution, working with legal and procurement teams to find resolutions.

Contract Renewals & Extensions

• Manage contract renewals, extensions, and amendments as needed to align with ongoing project or procurement needs.
• Ensure that all contract renewals are completed on time, with all necessary approvals and documentation.
• Proactively monitor contract expiry dates and provide timely recommendations for extensions or new agreements.

Compliance & Reporting

• Ensure compliance with legal, regulatory, and organizational requirements in all contracts and their performance.
• Generate regular reports on contract performance, compliance, and any issues or risks, and present them to senior leadership.
• Work with compliance teams to ensure that contract terms are consistent with the company's internal policies and external regulatory standards.

Contract Drafting & Negotiation

• Manage the drafting, review, and negotiation of procurement contracts, ensuring alignment with project requirements and legal standards.
• Collaborate with procurement, legal, and project teams to ensure that contract terms and conditions meet organizational needs while minimizing risk.
• Ensure that all contract clauses are clear, fair, and in compliance with regulatory and business standards.

Contract Administration

• Oversee the implementation of contracts, ensuring all terms and conditions are met by both parties.
• Maintain comprehensive records of contract-related documentation, including amendments, renewals, and performance reports.
• Monitor the lifecycle of contracts from inception to completion, ensuring smooth execution and compliance.
• Serve as the primary point of contact between suppliers, vendors, and internal teams to ensure contracts are executed in accordance with established terms.
• Build and maintain strong, professional relationships with suppliers and contractors to facilitate smooth operations and address any issues that arise.
• Act as a mediator between stakeholders to ensure timely resolution of any concerns related to contract execution.

Risk Identification & Mitigation

• Identify potential risks related to contracts, including performance, legal, financial, and operational risks.
• Develop and implement strategies to mitigate risks throughout the contract lifecycle.
• Collaborate with relevant teams to address risk issues and ensure that contract performance remains on track.
• Assist in resolving any contractual disputes or issues, coordinating with legal, procurement, and project management teams as needed.
• Negotiate fair and effective solutions to disputes to avoid project delays and maintain supplier relationships.
• Ensure that all dispute resolution actions are documented and comply with company policies and legal requirements.

Compliance Monitoring

• Ensure all contracts comply with legal, regulatory, and organizational standards during execution.
• Monitor compliance with contractual terms and conditions, escalating issues as needed to relevant stakeholders.
• Regularly review and update contracts to ensure compliance with changing laws and regulations.

Performance Tracking

• Monitor supplier and contractor performance against contract terms, ensuring timely delivery and quality compliance.
• Develop and implement performance tracking systems to monitor key performance indicators (KPIs) related to contract execution.
• Report on contract performance to senior management, identifying any performance gaps and suggesting corrective actions.

Qualifications

• Bachelor's degree in engineering, Supply Chain Management, or a related field.
• 5-8 years of total experience in contract management with a solid background in administering and drafting construction contracts, with at least 5 years in a managerial role overseeing contract execution.
• Experience with construction contracts (e.g., FIDIC), supplier/vendor management, and dispute resolution in a project driven environment.