Contract Specialist

Review RFPs, IFBs, and RFQs; summarize key requirements, risks, and deadlines.

Prepare complete bid packages, including forms, certifications, pricing, narratives, and attachments.

Coordinate inputs from sales, estimating, engineering, production, and installation teams.

Maintain registrations and profiles on government procurement portals (e.g., SAM.gov, state/local portals).

Analyze contract terms such as payment terms, liquidated damages, warranties, insurance, indemnity, and change orders.

Identify and escalate risks; coordinate redlines and exceptions with management/legal.

Ensure executed contracts reflect agreed scope, pricing, schedule, and commercial terms.

Maintain organized contract records, amendments, and change orders.

Track milestones, deliverables, and reporting obligations; follow up with stakeholders as needed.

Support compliance with FAR/DFARS (as applicable), Buy American/Buy America, prevailing wage, DBE/MBE/WBE, and other requirements.

Flow down key terms to subcontractors and suppliers; coordinate bonds and insurance.

Collaborate with estimating and finance to verify bid and change-order pricing and margins.

Prepare, submit, and track change orders and contract modifications.

Flag contractual and commercial risks and propose mitigation strategies.

Contribute to templates, checklists, and SOPs for continuous process improvement.

Government Bids Department.

Bachelor’s degree in Business, Law, Contracts/Acquisition, Supply Chain, or related field preferred

Equivalent experience may be considered

3–5+ years of experience in contracts, government procurement, or a similar role

Hands-on experience with U.S. government bids and contracts (federal, state, or local)

Background in signage, construction, fabrication, or related industries strongly preferred

Working knowledge of RFP/IFB/RFQ processes and basic contract types (FFP, T&M, etc.)

Familiarity with FAR/DFARS and public procurement rules

Strong contract review and risk identification skills

Excellent attention to detail, written communication, and organizational abilities

Proficiency in MS Office; experience with contract or bid management tools is a plus

Ability to manage multiple deadlines in a fast-paced, bid-driven environment

Experience with SAM.gov and state/local procurement portals

Knowledge of prevailing wage, Davis-Bacon, and public works requirements

Professional certification (CPCM, CFCM, CCCM, or similar) or willingness to pursue