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Controller
POSITION SUMMARY:
This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. Additionally, provides leadership to ensure that all services offered through the Y meet the member centric standards set by the YMCA.
We are currently seeking a Controller, who will be primarily responsible for Accounts Payable, general ledger journal entries, and monthly and annual accounting close activities. This individual will play an important role, keeping the company’s financial records accurate and supporting the company’s operations. This position will report to the Chief Financial Officer.
Essential Functions:
- Maintain the general ledger, business and financial records of the Association and Foundation in a timely, accurate manner on an accrual basis and in compliance with GAAP.
- Develop and maintain the necessary system of financial accounting, record keeping and reporting for adequate control, accountability, legal, and tax and audit purposes.
- Assist in the accounting process; maintain control over receipts and disbursements.
- Oversee the monthly close process, including recurring and adjusting journal entries and allocations, and support the reconciliation of personnel-based functions (benefits, taxes, etc.).
- Assist in reconciliation of Balance sheet accounts and fixed assets.
- Supervise Accounts Payable.
- Assist in the administration and reporting requirements of contracts and grants to ensure compliance with all regulatory agencies- municipal, county, state and federal.
- Assist the CFO in the annual budget preparation on both annual and multi-year bases, supervising staff software training and engaging the Management Team members in the process.
- Assist in the annual audit process, ensuring the proper filing of all documentation with appropriate state and federal agencies.
- Upon request, prepare financial analysis and reports to assist the Association in strategic planning, debt management, cost studies, etc.
- Support branches and departments with the creation of statistical and financial reporting relevant to their needs.
- In partnership with the CFO, actively assist in the creation, revision and implementation of the Association General Fiscal Policy and ensure the adherence to all supporting policies and procedures.
- Oversee the records retention activities for the Association.
- Responsible for grant billing.
- Aid the administrative office and other branches in the procurement and scheduling of various equipment as required (i.e. Fitness, technology, office equipment, etc.).
- Perform special projects as needed upon request by CFO, and/or other senior management.
YMCA COMPETENCIES (Multi-Team or Branch Leader):
Mission Advancement: Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.
Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.
Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.
Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
QUALIFICATIONS:
- Bachelor’s Degree in Accounting, CPA or MBA preferred
- 5+ Years professional experience in non-profit accounting,
- Proficient in accounting software (Daxko, SGA) and Microsoft Office
- Ability to prioritize, multi-task and meet deadlines, while maintaining high degree of accuracy and attention to detail
- Ability to exercise discretion, maintain confidentiality and apply independent judgment.
- Excellent verbal and written communication skills, especially as it pertains to financial functions.
- Ability to understand and comply with YMCA Child Abuse Prevention policies.
- Completion of criminal background check and screening in accordance with YMCA standards.
- Completion of required Child Abuse Prevention training prior to and throughout employment.
- Demonstrated ability to maintain appropriate boundaries with youth.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sufficient strength, agility and mobility to perform essential functions and to supervise program activities in a wide variety of indoor and outdoor locations (depending upon the programs).
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