Convent Administrator

Job Title: Convent Administrator
Location: Merion Station, PA
Employment Type: Full-Time (30+ hours per week)
FLSA Status: Exempt
Salary Range: $100,000 – $140,000

Position Summary

The Convent Administrator provides mission-driven leadership, strategic oversight, and daily operational management of a non-licensed retirement facility serving the Sisters of Mercy. This role ensures high-quality, compassionate care for residents; regulatory compliance; financial stewardship; and a respectful, supportive work environment for staff.

Guided by the mission and charism of the Sisters of Mercy, the Administrator oversees all clinical and non-clinical operations and serves as a key liaison with Sisters, families, healthcare partners, agencies, and organizational leadership. The role requires a balance of operational expertise, strong leadership, and deep respect for faith-based community life.

Mission Statement

Sustained and inspired by their relationship with God and one another, the mission of the Sisters of Mercy is to respond with vision and compassion to the needs of people who are poor, sick, and uneducated. This mission guides the daily work of all employees as we extend compassion and mercy, promote social justice, and strive to live mercifully.

Essential Duties and Responsibilities

Operations Management

• Provide overall leadership and direction to ensure safe, effective, resident-centered care.

• Direct daily operations of all assigned departments, which may include Nursing, Maintenance, Dining, Housekeeping, Recreation, Pastoral Care, and Support Services.

• Ensure facility safety, security, infection control, and emergency preparedness.

• Maintain regulatory compliance, risk management practices, IT systems oversight, and security measures.

• Serve as the primary contact for emergencies and collaborate with leadership on operational and strategic planning.

Sister Care and Community Life

• Provide mission-aligned oversight of Sister care and serve as a primary point of contact for Sisters.

• Oversee care coordination, including conferences, rehabilitation, transitions, discharge planning, and end-of-life support in collaboration with Pastoral Care.

• Build and maintain strong relationships with healthcare providers and partner agencies.

• Ensure adequate staffing, resources, and programming to support the physical, emotional, social, and spiritual well-being of the Sisters in accordance with Ethical and Religious Directives (ERDs).

• Address concerns promptly, respectfully, and compassionately.

Leadership and Staff Development

• Recruit, hire, and retain qualified staff across all departments.

• Oversee staffing, scheduling, time-off requests, and contract services.

• Ensure compliance with organizational policies and all applicable state and federal regulations.

• Provide coaching, performance feedback, and leadership support to promote a positive, mission-aligned workplace culture and professional development.

Financial and Administrative Stewardship

• Prepare and manage annual operating and capital budgets.

• Monitor financial performance and ensure responsible stewardship of resources.

• Provide regular operational, financial, and program updates to organizational leadership.

Qualifications

Required

• Active Nursing Home Administrator (NHA) license in the state of employment.

• Bachelor’s degree in healthcare administration, nursing, business, or a related field.

• Minimum of 8 years of leadership experience in long-term care or a related setting (healthcare, geriatrics, religious community, pastoral care, or social services).

• Knowledge of federal, state, and local regulations and experience managing multi-departmental operations.

• Strong leadership, communication, and relationship-building skills.

• Experience with budgeting and financial planning.

• Proficiency with Microsoft Office and general computer systems.

Preferred

• Master’s degree in healthcare administration, public health, or a related field.

• Experience in a faith-based or mission-driven senior care organization.

• Familiarity with QAPI programs, electronic health records, and budget management.

• Prior experience in a healthcare or religious organization.

• Understanding of the traditions, culture, and teachings of the Sisters of Mercy and the Catholic Church.

Key Competencies

• Mission-driven leadership and ethical decision-making

• Resident-centered care and support

• Staff development and team building

• Operational and financial management

• Risk management, compliance, and safety oversight

• Strong communication and relationship management

Physical Requirements (ADA)

The physical demands described are representative of those required to perform the essential functions of this role. Reasonable accommodations may be made for qualified individuals with disabilities.

• Ability to sit, stand, walk, bend, stoop, kneel, reach, and lift up to 20 pounds occasionally.

• Ability to communicate clearly with Sisters, staff, and external partners.

• Ability to read, write, and distinguish small print and basic colors.

• Ability to hear, speak, and understand spoken English clearly.

#Workwolf