Coord, Legal Support

Journey with us! Combine your career goals and sense of adventure by joining our exciting team of employees Royal Caribbean Group is pleased to offer competitive compensation and benefits package and excellent career development opportunities each offering unique ways to explore the world

We are proud to be the vacation-industry leader with global brands — including Royal Caribbean International Celebrity Cruises and Silversea Cruises — the most innovative fleet and private destinations and the best people Together we are dedicated to turning the vacation of a lifetime into a lifetime of vacations for our guests

The Royal Caribbean Group’s Legal Team has an exciting career opportunity for a full-time Coordinator Legal Support reporting to the Sr Mgr Legal Ops

The position is onsite and based in Miami Florida

The position is also not eligible for work authorization sponsorship

The Billing Coordinator supports the Royal Caribbean Group (RCG) in-house Legal Department by managing the end-to-end legal billing process ensuring accuracy compliance with billing guidelines and timely processing of invoices This role partners closely with Legal Operations Finance and external counsel leveraging Counsel Link as the primary eBilling system and Oracle as the enterprise resource planning (ERP) platform

Essential Duties and Responsibilities:

Manage legal vendor/law firm set up within RCG’s enterprise platform

Manage daily review processing and approval workflows for legal invoices submitted through CounselLink

Ensure invoices comply with outside counsel guidelines engagement terms and matter-specific billing requirements

Ensure CounselLink data integrity including proper cost center GL and accrual treatment

Resolve invoice rejections adjustments and appeals by coordinating with law firms and internal stakeholders

Set up new law firms and new matters and maintain accurate matter and vendor data within CounselLink

Coordinate approved invoices for payment through Oracle

Perform monthly and quarterly invoice accruals and reconciliations in partnership with Finance

Support matter budget tracking timekeeper rate and spend reporting

Performing routine data clean-up projects as defined by the Legal Operations team

Document billing processes and contribute to continuous improvement initiatives

Systems & Tools

Counsel Link eBilling and matter management platform

Oracle ERP (Accounts Payable General Ledger and reporting modules)

Microsoft Excel (including pivot tables lookups and basic data analysis)

Microsoft Word Outlook and other collaboration tools

Associate’s or bachelor’s degree in business Finance Accounting Legal Studies or a related field or equivalent practical experience

2+ years of experience in legal billing legal operations accounts payable or a related role

Strong attention to detail and accuracy

Ability to manage multiple deadlines in a fast-paced environment

Preferred Qualifications

In-house legal department experience

Hands-on experience with CounselLink or a comparable legal eBilling system

Experience working with an ERP system preferably Oracle

Familiarity with law firm billing practices

Experience supporting legal budgets accruals and forecasting

Process improvement or legal operations certification (eg CLOC)

Core Competencies

Analytical and problem-solving skills

Clear written and verbal communication

Professional judgment and discretion when handling confidential information

Strong collaboration and stakeholder management skills

Agency and Third-Party Submissions: Please note this is a direct search by the Company and applications through agencies and other third parties will not be accepted nor will fees be paid for unsolicited resumes Any unsolicited resumes will be considered the Company's property

We know there's a lot to consider As you go through the application process our recruiters will be glad to provide guidance and more relevant details to answer any additional questions Thank you again for your interest in Royal Caribbean Group We'll hope to see you onboard soon!