Coordination Executive

Job Description ( total positions: 1, posted on: Nov 13, 2025 )

Position Title: Coordination Executive

Department: IIMCT- Pakistan Railway Hospital

Location: Islamabad

Job Purpose

The Coordination Executive will provide comprehensive administrative and coordination support to the Director Teaching Hospital. The role involves managing scheduling, communication, documentation, official correspondence, and coordination of academic and clinical activities. The candidate must demonstrate strong organizational skills, attention to detail, professionalism, and adherence to institutional ethics and values.

Responsibilities

Key Responsibilities:

Coordinate and organize meetings, appointments, and schedules.

Update and maintain institutional databases, mailing lists, contact lists, and student information.

Assist the DTH in communication and coordination of clinical and academic activities within IIMCT/Riphah.

Support the Clinical/Academic Secretariat in administrative tasks, including meeting minutes, filing, documentation, and communication.

Ensure proper office management, follow-up on tasks, draft correspondence, prepare reports, and maintain organized filing systems.

Act as custodian of office materials and ensure upkeep of all office accessories.

Report issues or irregularities to the Head of Department/HR as required.

Uphold Islamic and medical ethics as per IIMCT mission statement and institutional SOPs.

Perform any other tasks assigned by the management.

Required Skills And Competencies

Excellent verbal and written communication skills.

Strong scheduling, coordination, and documentation abilities.

Proficiency in MS Office and general computer applications.

Dependability, confidentiality, and attention to detail.

Ability to manage multiple tasks efficiently in a professional environment.

Qualification & Experience

Bachelors degree (Masters preferred) in Business Administration, Office Management, or a related field.

Minimum 23 years of relevant administrative or coordination experience, preferably in an educational or healthcare setup.

Required Skills

Communication, Scheduling, Multitasking,

Industry

Education/Training

Job Type

Full Time/Permanent

Gender

No Preference

Minimum Experience

2 Years