Coordinator

JOB PURPOSE:

The coordinator will be supporting C-level, Senior Manager and staff of the Investment Development Department on several different initiatives relating to their department. A detailed breakdown can be found below:

KEY ACCOUNTABILITIES:

• Manages calendars, makes travel arrangements, and organizes meetings and events for the C-level, Senior Manager and the team as and when required.
• Organizes Department internal & external meetings, drafts and issues meeting agendas and follows up on actions.
• Works with the C-level, Senior Manager and respective Team heads on accurate documentation and reporting on the related matters.
• Supports the C-level in preparing periodic overviews of ID-activities used in periodic reporting to the CEO.
• Ensures the internal database on numbers of leads, investor meetings, stakeholder meetings and partnerships is up to date.
• Coordinates the department in the monthly reporting on KPI’s to the Strategy Department.
• Manages the accurate input of individual leads and company info in the CRM.
• Prepares and modifies documents including correspondence, reports, presentations, memos, and emails.
• Coordinates the procurement matters by preparing the required procurement documents, review, process purchase requisitions and purchase orders execution, follows up on issues of payments and invoicing in line with company's policies, and closely aligns with the Chief Investment Development Officer on this on a regular basis.
• Coordinates the follow-up on human resources matters of the department, reporting and other relevant activities including recruitment process, vacations, amongst others, and closely aligns with the Chief Investment Development Officer on this on a regular basis.
• Coordinates on departmental budget follow-up and communication with needed parties and/or individuals on correctly implementing the identified budgeting process and submitting accurate, detailed, and timely budgetary information, and closely aligns with the C-level on this on a regular basis.

QUALIFICATIONS, EXPERIENCE and SKILLS:

• Bachelor’s degree in Business Administration, Management, Strategy, Finance, or other related fields
• Certification in facilities or office administration is advantageous.
• Fluency in English & Arabic are required
• Minimum 3 years of experience in administrative support, facilities coordination, or operations roles.
• Service- and Result-oriented for colleagues, clients and organization objectives
• Strong proficiency with Excel and PowerPoint
• Extensive experience in working with CRM systems
• Collaborative approach to working together in a team and across departments
• Project management and planning skills and ability to multitask and respond to a variety of demands
• Strong problem-solving and creative thinking aptitude
• Good interpersonal skills: ability to engage with individuals
• Business acumen, commercially minded