Coordinator

JOB TITLE: COORDINATOR

STATUS: FULL-TIME/ EXEMPT

COMPENSATION TYPE: SALARY

GENERAL SUMMARY

The Economic Development Coordinator plays a key professional role in advancing the mission and strategic objectives of the Tomball Economic Development Corporation (TEDC). This position supports the development, planning, and implementation of economic development initiatives while also ensuring the efficient daily operations of the organization.

The Coordinator performs high-level research, analysis, program coordination, communications, and project support functions, while also managing executive scheduling, board coordination, public inquiries, and essential administrative responsibilities. This role requires sound judgment, discretion, initiative, and the ability to balance strategic responsibilities with operational execution.

This position performs work involving a significant degree of responsibility, confidentiality, and complexity. Assignments require professional-level knowledge and independent judgment in coordinating economic development programs, preparing reports and communications, supporting real estate and business development initiatives, and maintaining organizational operations.

The Coordinator serves as a central point of contact for internal and external stakeholders and must effectively manage both strategic initiatives and daily administrative functions.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Executive Director and Assistant Director. May provide functional or project-based direction to consultants, interns, or support staff.

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

• Coordinate and facilitate economic development initiatives aligned with TEDC’s strategic goals.
• Develop and implement programs to attract, retain, and expand businesses within Tomball.
• Support implementation of workforce and youth employment initiatives.
• Conduct research and analyze industry trends, best practices, and economic data.
• Track real estate transactions and development projects.
• Support preparation of the annual budget and track project expenditures.
• Prepare reports, presentations, and formal correspondence.
• Plan, coordinate, and execute internal and external events, including developing timelines, coordinating vendors and partners, preparing event materials, overseeing registration processes, and on-site support.
• Represent TEDC at meetings, community events, and professional functions as approved.
• Build and maintain relationships with local businesses, regional agencies, and community partners.
• Coordinate and set up board meetings, including room preparation, food arrangements, agenda materials, etc.

• Attend staff, board, and committee meetings.
• Prepare and distribute meeting agendas, minutes, and supporting materials.
• Maintain official records and ensure proper documentation and compliance.

• Serve as first point of contact by answering phones, greeting visitors, and responding to public inquiries professionally and courteously.
• Manage executive and staff calendars, schedule meetings, coordinate conference calls, and reserve meeting spaces.
• Arrange travel accommodations and itineraries for staff and board members.
• Process incoming and outgoing mail, invoices, and documents.
• Maintain electronic and physical filing systems and organizational records.
• Perform data entry, record keeping, and basic financial tracking.
• Provide high-level administrative support to ensure smooth daily operations of the office.

JOB REQUIREMENTS:

Education: Bachelor’s Degree (Related Field) required

Experience: Three to five years related work experience is required

Licensing: Driver's License required

KNOWLEDGE AND SKILLS:

• Modern office procedures, methods and equipment.
• English usage, spelling, grammar and punctuation.
• Commercial real estate practices and trends.
• Basic understanding of economic development tools, practices, and trends.
• Basic computer applications and software, including Microsoft Word, Excel, PowerPoint and/or equivalent programs.
• Basic principles and procedures of record keeping.
• Business letter and report writing.

• Ability to maintain sensitive and confidential information.
• Ability to communicate effectively, both verbally and in writing.
• Ability to prepare reports and data to effectively communicate vital information to stakeholders with minimal supervision.
• Ability to make clear public presentations to policy makers and stakeholders.
• Development and maintenance of filing and record keeping systems.
• Providing effective customer service and dealing tactfully and courteously with the public.
• Establishing and maintaining effective working relationships with business, community, and government leaders and co-workers.
• Closely following verbal and written instructions and procedures.