Coordinator, Department of Oncology

Coordinator, Department of Oncology

Location
Pakistan, Karachi

Introduction
Aga Khan University chartered in 1983 as Pakistan's first private international university, is committed to the provision of education, research, and health Aga Khan University chartered in 1983 as Pakistan's first private international university, is committed to the provision of education, research, and health care of international standards relevant to Pakistan and the region. The affiliated Aga Khan University Hospital provides state-of-the-art clinical facilities and well-equipped diagnostic services. The University currently has teaching sites in Pakistan, East Africa, the United Kingdom, and Afghanistan, and is a major component of Aga Khan Development Network.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

The Department of Oncology offers comprehensive cancer care services to all patients. The services are provided through multidisciplinary teams. Infrastructure facilities include a daycare setting dedicated to oncology patients. Outpatient facilities include clinics of Medical, Hematology, Pediatric, Radiation, and Palliative Care. The Department has a strong commitment to undergraduate and postgraduate education and research. Residency programs are offered in Radiation Oncology, Medical Oncology, and Clinical Hematology Oncology, and a fellowship program in Pediatric Oncology.

This is a grant-funded contractual position.

Responsibilities
You will be responsible for:

• negotiate with various University departments to ensure the timely completion of the grant checklist process
• provide advice and guidance to the PI regarding sponsored project administration
• act as a liaison between the PI and the Office of Research and Graduate Studies to resolve issues in time to meet submission deadlines
• conduct regular sessions for PIs and senior research staff on updates in the due diligence process, while reviewing proposals in line with institutional and prospective granting agency requirements
• use advanced contracts and grants concepts to manage a high volume of complex proposals and subawards, including coordination with the legal department
• stay updated on developments in research and grants administration (e.g., CFR, AFR) and assist in resolving modification issues, including contact with funding agencies
• ensure that all active projects have valid ERC approval, which may include sending regular project progress reports
• guide faculty members on notifying ERC about proposal changes and keep the ERC well-informed
• ensure timely submission of new applications or exemption requests to the Departmental Research Committee and subsequently to the ERC
• coordinate with other AKU departments to ensure research grants comply with granting agency regulatory requirements, including reviewing terms and conditions to address queries on expense allowability
• audit subcontracts to ensure appropriate allocation of funding
• ensure completion of the project closeout process, including submission of required reports and resolution of outstanding financial matters.

Requirements
You should have:

• a bachelor’s degree in business administration, public administration, or an equivalent field; a certification in research and grants administration will be an added advantage
• at least two years of experience in research and grants administration with strong knowledge of research policies related to sponsored research and academic activities
• comprehensive understanding of regulatory guidelines, compliance requirements, intellectual property policies, conflict-of-interest standards, publication rights, contract terms, indirect cost applications, and other key concepts related to research administration
• experience in applying consolidated guidelines and frameworks governing funded research projects from various sponsors
• familiarity with online grant submission and management systems used by funding agencies
• the ability to interpret and apply sponsor, institutional, and departmental policies
• experience independently negotiating and managing research grants, cooperative agreements and contracts with international granting agencies in line with institutional legal and regulatory requirements
• strong working experience with award mechanisms, including grants, contracts, subcontracts, cooperative agreements, sub-awards and purchase orders
• strong independent judgement, organisational and communication skills with a customer service focus
• up-to-date knowledge of compliance regulations in research administration along with strong project coordination, communication and stakeholder engagement skills, and the ability to maintain detailed and accurate documentation.

Comprehensive employment reference checks will be conducted.