Coordinator of Office Administration & Hospitality

Core Functional Accountabilities:

• Coordinate and oversee daily office administration tasks to ensure efficient operations.

• Arrange hospitality services for internal and external meetings, workshops, and events.

• Manage office supplies inventory and coordinate procurement requests to maintain adequate stock.

• Support the scheduling and coordination of meetings, events, and official delegations.

• Act as a point of contact for employees and visitors regarding office services and hospitality arrangements.

• Maintain records of office expenses and hospitality services in compliance with KHDA financial policies.

• Coordinate with external vendors and service providers to ensure timely delivery of hospitality and office services.

• Provide administrative assistance to departments, including preparation of correspondence, documentation, and reports.

• Ensure meeting rooms, reception areas, and common facilities are well maintained and aligned with KHDA service standards.

• Support logistical arrangements for official delegations, visitors, and VIP guests.

• Respond to routine inquiries from staff and stakeholders related to office services.

• Contribute to the improvement of office administration processes and hospitality protocols.

General Accountabilities:

• Ensure compliance with KHDA’s office administration and hospitality policies.

• Maintain confidentiality and professionalism when dealing with staff, visitors, and external service providers.

• Collaborate with colleagues across departments to provide efficient office support services.

• Uphold KHDA’s values of service excellence, hospitality, and customer happiness.

Qualifications

• 
  High School Certificate or equivalent (minimum requirement).

• Diploma in Business Administration, Office Management, or Hospitality Management is preferred.