Corporate & Contracts Admin Asst - Austin, TX

Why Join Ford AV?

Ford AV has delivered industry-leading audiovisual systems for over 50 years, partnering with top companies, universities, and government agencies. Join our team to work with cutting-edge technology in a collaborative, growth-focused environment.

• Ongoing Training & Certifications (OSHA, DOT)
• Comprehensive Benefits PTO & Major Holidays, Health & Life Insurance, 401k Matching, Discretionary Profit Sharing
• Career Advancement Opportunities in an industry-leading company.
• A Collaborative Culture where ideas thrive, and successes are celebrated.

Description
The Administrative Assistant provides high-level support to the Corporate Administrator, executive leadership, and the Bid Division Manager. This role requires outstanding organizational skills, attention to detail, and a proactive mindset. You’ll help ensure daily operations run smoothly, legal and financial risks are minimized, and projects stay compliant and well-documented.

What You’ll Do

• Provide administrative support to the Corporate Administrator and executive team
• Act as a backup to the Corporate Administrator during absences
• Coordinate meetings via Microsoft Teams, including scheduling and follow-up
• Draft, edit, and finalize reports, correspondence, legal documents, and meeting minutes
• Maintain and update corporate documents and shared files
• Conduct research on new jurisdictions, regulations, and compliance topics
• Manage special projects involving cross-functional teams
• Use Excel to track data, apply formulas, and generate reports
• Secure, organize, and maintain legal documentation for job contracts
• Ensure each job has a binding customer contract in place
• Manage timely and accurate customer change orders and track project scope changes
• Oversee licensing, insurance, billing, and lien waiver requirements
• Negotiate and finalize legal agreements for equipment and services
• Maintain a high level of confidentiality and professionalism

What We’re Looking For

• Proven experience as an Administrative or Executive Assistant, or in a similar support role
• Experience in construction, AV, or a related technical field
• Associate’s degree or higher in Electronics or a related discipline
• Strong communication and interpersonal skills at all organizational levels
• Excellent writing skills with a polished, professional tone
• 60+ WPM typing speed with strong attention to detail
• Proficient in Microsoft Office Suite—especially Excel, Word, Outlook, and Teams
• Familiarity with safety standards and OSHA regulations
• Organized, tech-savvy, self-motivated, and able to handle competing priorities

Ready to Apply?

Take the next step in your career and join a team that values your skills and expertise. Click the link to apply today:www.fordav.com/careers.

Drug-Free Workplace Ford is committed to maintaining a drug-free workplace and, therefore, all employees are subject to drug testing. Moreover, pre-employment, random, reasonable suspicion and/or post-accident drug testing may be conducted in accordance with company policy and all applicable laws to ensure a safe and healthy work environment. All applicants for this position tentatively selected for employment at Ford are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result. EOE/AA/M/F/D/V. Physical Requirements The physical requirements of this role play a pivotal role in ensuring job performance and success. The employee will be engaged in extended periods of sitting while operating a wide range of office equipment. While the work primarily involves sedentary tasks, there may be occasions that call for standing, walking, reaching, talking, hearing, and move objects weighing up to 20 pounds. It is essential for employees to possess proficiency in utilizing standard office tools like computers, printers, and telephones. Furthermore, adequate manual dexterity and eyesight are necessary to effectively handle tasks involving reading, writing, interpreting, and managing paperwork with precision and efficiency. In a typical office setting, the employee will communicate and engage with minimal exposure to excessive noise or adverse environmental conditions. Although the role mainly takes place indoors, there might be occasional exposure to outdoor elements such as heat, cold and environmental elements.

#FAVCorp

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person